Receptionist/Administrative Assistant

Ohagan Meyer; San Francisco (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Health Care Plan

401(k)

Life Insurance

Paid Time Off

Family Leave

Disability

Training & Development

Wellness Resources

Commuter Benefits

Job summary

O’Hagan Meyer seeks a full-time Receptionist/Administrative Assistant to thrive in a fast-paced law firm environment. The role collaborates with attorneys and staff, handling front-desk duties and administrative tasks.

Ideal candidates have 1–2 years of office experience, strong interpersonal skills, and are outgoing and resourceful. Pay is $24–$26 per hour; in-office five days a week; benefits included.

Qualifications

• High school diploma or equivalent.
• 1-2 years of office experience preferred.
• Recent College Grads encouraged to apply.

Responsibilities

• Greet clients and visitors.
• Operate multi-line phone system and transfer calls.
• Schedule and confirm appointments.
• Maintain conference room calendar.
• Set up desks for new hires.
• Create USPS, USPS Certified and FedEx shipping labels.
• Assist with overflow tasks (copying, scanning, deposition exhibits, & meetings).
• Assist with event planning.
• Keep reception, conference rooms, and kitchen clean and presentable.

Skills

Microsoft Office Suite

Adobe PDF

Interpersonal skills

Customer service

Fast-paced environment

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

Multi-function devices (printer/scanner/copier)

Job description

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply. O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Duties & Responsibilities:

• Greeting Clients and Visitors
• Operating multi line phone system including transferring calls and forwarding voicemails
• Scheduling and confirming appointments
• Maintain firm conference room schedule and calendar
• Set up offices/desks for new hires
• Create USPS, USPS Certified and FedEx shipping labels
• Assist with overflow projects including copying, scanning, preparing deposition exhibits and trial binders, typing, formatting, researching, scheduling and coordinating meetings
• Assist with event planning
• Keeping reception area, conference rooms and kitchen clean, organized and presentable for guests
• Assist with maintaining office supply inventory and replenishing office supplies
• Other projects and duties as assigned

Requirements

Required Skills & Abilities:

• Proficient with Microsoft Office Suite (Word, Excel and Outlook)
• Proficient with Adobe PDF
• Excellent interpersonal and customer service skills
• Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine
• Ability to work in fast-paced environment
• Excellent organizational skills and strong attention to detail

Education & Experience:

High school diploma or equivalent.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times.

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

*The Office Receptionist is required to be in-office five days per week.

Pay: $24 to $26 per hour.

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• 401(k) Retirement Plan
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, & Company Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources
• Commuter Benefits

Why Join our Firm?

• Collaborative and supportive team environment
• Opportunities for professional growth and skill development
• Competitive compensation and benefits package