Receptionist/Administrative Assistant

HDR, Inc.; Irvine (CA); On-site; USD 45,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Disability insurance

Life insurance

Employee assistance program

Paid time away

Parental leave

Paid holidays

Retirement plan with employer match

Employee referral bonus

Tuition reimbursement

Job summary

HDR, Inc. in Irvine, CA is seeking a Receptionist/Administrative Assistant to support staff, answer calls, greet visitors, and manage mail and deliveries. You’ll coordinate conference room scheduling, order refreshments, and assist with office logistics to keep the workplace running smoothly.

The role requires a high school diploma, excellent verbal and written communication, proficiency in MS Office, and the ability to handle multiple tasks in a fast-paced, employee-owned environment.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Proficiency with MS Office including Word and Outlook.
• Flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.

Responsibilities

• Provide support for staff as needed, answering and directing telephone calls, delivering messages, greeting employees and visitors, and distributing incoming faxes and mail.
• Order and stock supplies for kitchen, production room, mail room, etc. Verify the orders upon delivery.
• Maintain conference room scheduling for meetings/luncheons through Outlook calendar and arrange food as needed.
• Open mail, date stamp and sort; distribute mail and deliveries daily.
• Prepare all outgoing shipments daily and coordinate facility maintenance requests.
• Maintain Visa purchases with digital backup and keep safety/equipment logs.
• Assist with research for supplies, venues, and reference materials as needed.

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

In the role of Receptionist/Administrative Assistant, we’ll count on you to:

Tasks

• Provide support for staff as needed, answering and directing telephone calls, delivering messages, greeting employees and visitors, and distributing incoming faxes and mail.
• Order and stock supplies for kitchen, production room, mail room, etc. Verify the orders upon delivery.
• Maintain conference room scheduling for meetings/luncheons through Outlook calendar. Rearrange meetings when necessary, with permission. Order food requested for the meetings after verifying with organizer. Set up food, coffee, water and soda. Make sure all conference rooms are cleaned after each meeting and ready for the next meeting. Assist in arranging conference room furniture and returning it to the original layout after meeting is concluded.
• Open mail, date stamp and sort. Distribute mail, UPS, faxes and other deliveries daily.
• Prepare all outgoing UPS and regular mail daily.
• Review the administrative calendar daily and complete the tasks assigned.
• Submit work order requests for facility maintenance and follow-up.
• Maintain Visa purchases with digital backup.
• Maintain a log for safety and other equipment when checked in and out.

Facilities

• Set up new hire desks with supplies and clean termed employee desks.
• Clean and restock coffee machines daily.
• Load/unload dishwasher daily.
• Organization of kitchen and common areas daily.

Safety

• Check and stock First Aid Kits monthly and order supplies as needed.
• Audit PPE supplies bi-weekly.

As Needed

• Assist with research for supplies, food, venues, reference material, etc.
• Pickup of food, office supplies, sodas and misc. for meetings and office snacks.
• Perform photocopying, scanning and printing assignments.
• Run errands using personal vehicle.
• Assist with vehicle servicing and maintenance coordination.
• Perform other administrative tasks/projects as assigned by supervisor.

Preferred Qualifications

• Associates degree or 1+ year experience as Administrative Assistant/Receptionist/Clerical Support
• Previous office environment experience

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position is $45,000 - $64,000 and depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)

Primary Location: United States-California-Irvine Industry: Administrative Schedule: Full-time Employee Status: Regular BusinessClass: Marketing and Admin Job Posting: Oct 26, 2026

At HDR, we are committed to the principles of employment equity. We are an Aff… (https://www.hdrinc.com/equal-employment-opportunity-employer).