Administrative Assistant

HDR; Spokane (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

HDR is seeking an Administrative Assistant to support staff at our Spokane office. The role emphasizes organization, professional communication, and efficient handling of phone calls, messages, and schedules.

Ideal candidates will have strong MS Office skills, experience with SharePoint and Adobe Acrobat Pro, and a commitment to our employee-owned culture. This position requires in-person work and the ability to lift light loads as needed.

Qualifications

• Excellent verbal and written communication skills.
• Self-motivated, well-organized, and detail-oriented.
• Ability to handle confidential information and multiple tasks.

Responsibilities

• Provide administrative support for staff in designated location.
• Greet employees and visitors; manage calls and messages.
• Schedule meetings, conference rooms, and travel arrangements as needed.
• Prepare reports, expense submissions, and basic office duties.
• Maintain office supplies and coordinate with IT for new hires.

Skills

Communication

Self-motivated

Organized

Education

High School Diploma or equivalent

Associate degree

Tools

MS Office (Word, Outlook)

SharePoint

Adobe Acrobat Pro

PowerPoint

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Assistant, we'll count on you to:

• Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere
• Excellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Provide administrative support for staff in designated work location
• Proficient in MS Office, Word, Excel, PowerPoint, and Outlook
• Experience with SharePoint and Adobe Acrobat Pro a plus
• Strong written communication skills including grammar, punctuation, proofreading, and spelling
• Support multiple manager schedules and emails
• Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors
• Manage incoming/outgoing mail and packages
• Open and close office building daily (office hours are 8am to 5pm M-F)
• Schedule conference calls
• Assist with meeting set-up including conference room bookings and catering
• Conference Room AV knowledge a plus
• Manage inventory of office and kitchen supplies
• New hire desk set-up, coordinated with IT
• Facilitate expense report submission
• Provide project support with supervisor approval
• Support vehicle fleet management:
  • Maintenance, repairs, oil changes, detailing
  • Licensing
• Develop and maintain a good working relationship with building property management
• Maintain vended services agreements
• Frequently communicate with direct supervisor and office lead on processes and procedures
• Maintain office in a neat and orderly fashion
• Must be able to lift 20 pounds
• Other duties as needed

Preferred Qualifications

• Associate degree
• 5+ years’ experience in an admin assistant/receptionist capacity supporting an energetic office
• Experience in any of the following fields are helpful: architectural, engineering, consulting, or construction services

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.