Administrative Assistant

HDR, Inc.; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

HDR, Inc. in Florida is seeking an Administrative Assistant to lead front-desk duties, coordinate meetings, and manage office logistics. You will support employee engagement, handle mail and supplies, and assist with basic accounting tasks.

The role requires a High School diploma, strong communication, proficiency with MS Office, and the ability to handle confidential information. Local candidates preferred; you’ll join a growing, employee-owned culture committed to inclusion.

Qualifications

• Strong organizational, communication, and multitasking skills.
• Professional demeanor with the ability to interact effectively with employees and visitors.
• Ability to handle confidential information.
• Local candidates preferred.

Responsibilities

• Lead front-desk and reception functions, serving as the first point of contact for visitors, employees, and external partners, and answering and directing incoming phone calls.
• Coordinate meetings, conference rooms, and meeting logistics, including ordering lunches as needed.
• Plan, organize, and coordinate office events, employee activities, and team-building initiatives to foster employee engagement and promote a positive workplace culture.
• Support employee relations and workplace engagement by facilitating internal communications and recognizing activities.
• Order, manage, and replenish office supplies and maintain inventory.
• Prepare marketing materials and event giveaways and track inventory for upcoming events.
• Manage mail, deliveries, and shipping requests.
• Process expense reports, invoices, and light accounting tasks.
• Support onboarding and offboarding with HR and IT.
• Act as primary contact for facilities services and maintenance.
• Provide general administrative support to Senior Management and office staff.

Skills

Organizational skills

Professional demeanor

Strong communication

Attention to detail

Confidential information handling

Education

High School diploma or equivalent

Tools

MS Office (Word & Outlook)

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story: https://www.hdrinc.com/our-story
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.
At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

In the role of Administrative Assistant, we'll count on you to:

Lead front-desk and reception functions, serving as the first point of contact for visitors, employees, and external partners, and answering and directing incoming phone calls

Coordinate meetings, conference rooms, and meeting logistics, including ordering lunches as needed

Plan, organize, and coordinate office events, employee activities, and team-building initiatives to foster employee engagement, strengthen team relationships, and promote a positive workplace culture.

Support employee relations and workplace engagement by facilitating internal communications, coordinating employee celebrations and recognition activities, and helping maintain a welcoming and collaborative work environment.

Order, manage, organize, stock, and replenish office, kitchen, and operational supplies, maintaining adequate inventory levels and ensuring common areas remain clean, organized, and well-stocked to support daily business needs.

Prepare and organize marketing materials, promotional items, and event giveaways for distribution to event attendees. Maintain and track inventory to ensure enough are available for upcoming events and replenish supplies as needed.

Manage mail, deliveries, and shipping requests

Process expense reports, invoices, and light accounting tasks

Support employee onboarding and offboarding, including coordinating paperwork, badge creation and deactivation, workstation setup, equipment return, and access removal in collaboration with HR and IT.

Act as the primary point of contact for facilities-related services, including cleaning, maintenance, and kitchen appliances

Provide general administrative and operational support to Senior Management and office staff as needed

Perform other duties as assigned

Preferred Qualifications

Strong organizational, communication, and multitasking skills

Professional demeanor with the ability to interact effectively with employees and visitors

Ability to handle confidential information

Local candidates

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-Florida-Doral

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Oct 26, 2026

At HDR, we are committed to the principles of employment equity.

We are an Affi ction and Equal Opportunity Employe r.
We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

We design solutions to the world's greatest challenges. We'realways looking for great talent to join our global teams.