Receptionist & Admin Specialist — Growth Path

Himmel's LLC.; Northern (KY); Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Vacation

Holidays

Advancement Opportunity

EAP

Professional Development

Job summary

Himmel's Architectural Door and Hardware in Mt. Juliet, TN is seeking a Receptionist to be the first point of contact for clients and visitors.

You will answer calls, take messages, process invoices, support accounts payable and receivable, and manage front-desk operations with a professional demeanor. This full-time position offers competitive compensation, benefits including medical/dental/vision, life insurance, paid vacation and holidays, and opportunities for advancement.

Qualifications

• Must be at least 18 years of age.
• High School diploma or equivalent.
• Previous receptionist or admin experience preferred.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Customer service orientation and professional demeanor.
• Attention to detail and teamwork.

Responsibilities

• Answer incoming calls.
• Transfer calls to appropriate personnel, take detailed messages, and follow up with an email.
• Assist with Accounts Payable (AP) duties, including data entry and routing invoices for processing.
• Process order acknowledgements for specified business units.
• Scan and save vendor packing slips into appropriate folders.
• Assist with AR duties, including payments.
• Scan mailed invoices and forward them to designated team members.
• Greet visitors professionally and ensure they are directed appropriately and timely.
• Monitor the front desk and maintain a clean, organized reception area.
• Serve as the central contact for internal and external inquiries.
• Collaborate with business unit departments to facilitate smooth operations.
• Maintain office supplies.
• Onboarding when needed, setting up new employee phones/phone extensions and/or computers.
• Support Business Unit Manager wherever needed.
• Exhibit professionalism and uphold company standards.

Skills

Microsoft Office

Customer service

Communication skills

Administrative support

Education

High School diploma or equivalent

Tools

Phone System

Job description

Himmel's Architectural Door and Hardware in Mt. Juliet, TN is seeking a Receptionist to be the first point of contact for clients and visitors.

You will answer calls, take messages, process invoices, support accounts payable and receivable, and manage front-desk operations with a professional demeanor. This full-time position offers competitive compensation, benefits including medical/dental/vision, life insurance, paid vacation and holidays, and opportunities for advancement.