Accountant and Office Manager

Vaco by Highspring; Columbia (MD); Presencial; USD 50.000 - 75.000; Jornada completa

Descripción de la vacante

Vaco is seeking an organized Office Manager/Accountant in Maryland to oversee daily operations and perform basic bookkeeping, including journal entries, month-end close, and bank reconciliations.

You will manage AP/AR, vendor relations, and office administration while supporting staff and coordinating office procedures to keep the workplace efficient and productive. QuickBooks experience is preferred.

Formación

• Experience with office management and basic bookkeeping.
• Familiar with month-end close, journal entries, and payroll coordination.
• Proficient in QuickBooks (preferred).

Responsabilidades

• Oversee daily office operations and manage visitor reception.
• Handle internal and external correspondence, mail, purchasing, and vendor relations.
• Support job costing, supply/inventory management, and coordination of office equipment maintenance.
• Schedule meetings, manage calendars, book travel, and organize company events.
• Prepare reports, memos, and presentations; track office budgets; assist with basic bookkeeping or payroll coordination.
• Assist with employee onboarding and supervise clerical staff; enforce office policies.

Conocimientos

Office management

Detail oriented

Bookkeeping

Herramientas

QuickBooks

Descripción del empleo

Office manager/Accountant, gl, month end close, journal entries, bank recs, AP,AR and oversees daily business operations, and coordinates office procedures to ensure a productive workplace. looking for an organized and detail-oriented Office Manager/Accountant to join our team. You will be the heart of our daily operations, making sure the office runs smoothly, supporting staff, and handling administrative duties. Key Responsibilities Daily Operations: Oversee everyday office activities, manage visitor reception, and handle internal and external correspondence. Mail, Purchasing, vendor relations, and strong office administration. Job Costing a plus. Supplies and Equipment: Monitor and order office supplies, manage inventory, and coordinate equipment maintenance or repairs. Scheduling and Coordination: Schedule meetings, manage calendars, book travel arrangements, and organize company events. Administrative & Financial Support: Prepare reports, memos, and presentations, track office budgets, and assist with basic bookkeeping or payroll coordination. Staff Support: Help with employee onboarding, supervise clerical staff, and enforce office policies. QuickBooks preferred

Desired Skills and Experience

Office manager/Accountant, gl, month end close, journal entries, bank recs, AP,AR and oversees daily business operations, and coordinates office procedures to ensure a productive workplace. looking for an organized and detail-oriented Office Manager/Accountant to join our team. You will be the heart of our daily operations, making sure the office runs smoothly, supporting staff, and handling administrative duties. Key Responsibilities Daily Operations: Oversee everyday office activities, manage visitor reception, and handle internal and external correspondence. Mail, Purchasing, vendor relations, and strong office administration. Job Costing a plus. Supplies and Equipment: Monitor and order office supplies, manage inventory, and coordinate equipment maintenance or repairs. Scheduling and Coordination: Schedule meetings, manage calendars, book travel arrangements, and organize company events. Administrative & Financial Support: Prepare reports, memos, and presentations, track office budgets, and assist with basic bookkeeping or payroll coordination. Staff Support: Help with employee onboarding, supervise clerical staff, and enforce office policies. QuickBooks preferred

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screens, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.