Receptionist

Rehabilitation Center of Winter Park; Winter Park (FL); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Medical & Dental Coverage

Generous PTO

401(k) Retirement Plan

Employee Recognition Program

Team-oriented environment

Employee discounts

Job summary

The Rehabilitation Center of Winter Park is seeking a professional Receptionist/Administrative Assistant to join our team at our Maitland campus. This role is the first point of contact for visitors and staff, delivering friendly service and efficient administrative support to keep daily operations running smoothly.

The ideal candidate has at least one year of clerical experience, a high school diploma, and proficiency with Microsoft Office.

Qualifications

• Minimum of one year of clerical or administrative experience.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office; Word, Excel, Outlook.
• Ability to read, write, speak, and understand English fluently.
• Professional and courteous demeanor with strong interpersonal skills.
• Healthcare setting experience preferred.

Responsibilities

• Answer and direct incoming calls to appropriate departments.
• Greet visitors, manage sign-in/out and issue badges.
• Support department directors with reports and clerical tasks.
• Assist with payroll and other admin functions as needed.
• Maintain resident and staff files with key details.
• Manage contracts, renewals, and other admin documents.
• Operate office equipment and handle mail distribution.
• Order and track office supplies; follow up on repairs.
• Provide information and directions to visitors and vendors.

Skills

Customer service

Interpersonal communication

Attention to detail

Calm under pressure

English fluency

Education

High school diploma or equivalent

Secretarial science program completion

Tools

Microsoft Office Suite

Job description

Facility: Rehabilitation Center of Winter Park

Position: Receptionist / Administrative Assistant

Location: Maitland, Florida

Shift: Full Time | 8:00 AM – 4:30 PM

Salary: $16.00 per hour

About the Role

The Rehabilitation Center of Winter Park is seeking a professional and organized Receptionist/Administrative Assistant to join our team. This vital role serves as the first point of contact for visitors and staff, providing excellent customer service and efficient administrative support to ensure smooth daily operations within the facility.

Key Responsibilities

• Answer and direct incoming calls to the appropriate individuals or departments.
• Greet and assist visitors, ensuring proper sign-in/out procedures and issuing identification badges.
• Support department directors with administrative duties, including typing reports, correspondence, and other clerical tasks.
• Provide assistance with payroll and other administrative functions as needed.
• Maintain current files with resident names, room numbers, emergency contacts, department extensions, and key personnel.
• Manage and track important dates related to contracts, renewals, and other administrative documents.
• Operate and maintain office equipment (copiers, phones, voicemail, paging systems).
• Handle mail distribution and inter-facility communications.
• Order and track office supplies, ensuring efficient and cost-effective usage.
• Request and follow up on repairs for office equipment as necessary.
• Provide general information and directions to visitors, residents, guests, and vendors.

Qualifications

• Minimum of one (1) year of experience in a clerical or administrative role or successful completion of a secretarial science program from an accredited school or college.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or equivalent applications.
• Ability to read, write, speak, and understand English fluently.
• Professional and courteous demeanor with strong interpersonal skills.
• Ability to remain calm and make sound decisions during emergencies.
• Strong attention to detail, organizational skills, and ability to follow written and oral instructions.
• Prior experience in a nursing home or healthcare setting preferred.

Benefits

• Comprehensive Medical & Dental Coverage
• Generous Paid Time Off (PTO)
• 401(k) Retirement Plan
• Employee Recognition Program
• Supportive, Team-Oriented Work Environment
• Company Perks and Employee Discounts

Background screening information: Florida Clearinghouse