Receptionist

InVision Human Services, Inc.; Wexford (Allegheny County); Sur place; USD 21 000 - 28 000; Plein temps

Résumé du poste

The Receptionist is the first point of contact for visitors and callers, responsible for creating a welcoming environment and managing front desk operations. This role supports daily office functions through communication, coordination, and administrative tasks, helping ensure smooth and professional operations.

Greet visitors, answer calls, log deliveries, direct vendors, and maintain an organized front desk to support a professional, confidential, and efficient workplace at InVision Human

Qualifications

• Requires strong interpersonal and customer service skills.
• Ability to maintain confidentiality and handle multiple tasks.
• Proficient with basic computer programs and electronic systems.

Responsabilités

• Greet and welcome visitors with a warm, professional demeanor.
• Check visitor credentials and notify staff of arrivals.
• Answer and route incoming phone calls professionally.
• Accept and log package deliveries and direct to the correct department.
• Direct vendors and ensure proper entry protocols are followed.
• Maintain a clean and organized front desk area.
• Perform general clerical duties: word processing, filing, data entry, scheduling.

Connaissances

Interpersonal skills

Customer service

Organizational skills

Computer proficiency

Formation

High school diploma or equivalent

Description du poste

POSITION OVERVIEW

The Receptionist is the first point of contact for visitors and callers, responsible for creating a welcoming environment and managing front desk operations. This role supports daily office functions through communication, coordination, and administrative tasks, helping ensure smooth and professional operations.

Brief Description

The Receptionist is the first point of contact for visitors and callers, responsible for creating a welcoming environment and managing front desk operations. This role supports daily office functions through communication, coordination, and administrative tasks, helping ensure smooth and professional operations.

Essential Functions

• Greet and welcome visitors with warm and professional demeanor.
• Check visitor credentials and notify appropriate staff of arrivals.
• Answer and route incoming phone calls in a professional manner
• Accept and log package deliveries, ensuring they are directed to the correct department
• Direct vendors and ensure they follow proper entry protocols
• Maintain clean and organized front desk area
• Completes general clerical duties such as word processing, filing, answering and routing telephone messages, scheduling, data entry, distributing faxes.

EDUCATION And/or EXPERIENCE

High school diploma or equivalent.

Other Requirements

• Ability to comprehend access and utilize electronic medium and various computer programs.
• Ability to maintain a high level of confidentiality.
• Excellent interpersonal skills with the ability to positively interact with diverse personalities.
• Excellent customer service skills.
• Effective organizational skills.
• Ability to consistently meet daily, weekly, and monthly deadlines.
• Ability to perform multiple tasks and maintain flexibility with priorities.

Physical Demands

While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk or hear. The employee must occasionally lift and/or move up to 50 pounds.

All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any job-related function as directed by their supervisor.