Receptionist

Pave America; Warrenton (VA); On-site; USD 36,000 - 42,000; Full time

Job summary

Pave America in Warrenton, VA is seeking a friendly receptionist to be the first point of contact for visitors and clients. You will support sales and general office operations with a proactive, organized approach.

Responsibilities include greeting guests, answering calls, managing mail, and assisting with data entry in CRM, preparing proposals, scheduling meetings, managing supplies, and coordinating with vendors. A high school diploma and 1–2 years of experience are preferred.

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree a plus).
• 1-2 years of experience in an administrative, receptionist, or customer service role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM software a plus.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Professional appearance and demeanor.

Responsibilities

• Greet visitors and clients with a professional and welcoming demeanor.
• Answer, screen, and direct incoming phone calls and emails.
• Manage incoming and outgoing mail and deliveries.
• Maintain a clean and organized front desk and lobby area.
• Assist the sales team with data entry, CRM updates, and lead tracking.
• Prepare sales documents, quotes, and proposals as needed.
• Schedule appointments and follow-ups for sales representatives.
• Support the coordination of sales events or meetings.
• Order and manage office supplies and inventory.
• Assist with filing, scanning, and general administrative tasks.
• Coordinate with vendors and service providers.

Skills

Customer service

Communication skills

Organizational skills

Multitasking

Microsoft Office

CRM software

Education

High school diploma or equivalent

Associate's or Bachelor's degree a plus

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

We are seeking a friendly, professional, and highly organized Receptionist to join our team. This role will be the first point of contact for visitors and clients and will also provide vital support to our sales team and office operations. The ideal candidate will possess excellent communication skills, a customer-first attitude, and a proactive approach to multitasking and administrative support.

Essential Job Duties & Responsibilities

Reception & Front Desk Duties

• Greet visitors and clients with a professional and welcoming demeanor
• Answer, screen, and direct incoming phone calls and emails
• Manage incoming and outgoing mail and deliveries
• Maintain a clean and organized front desk and lobby area

Sales Support

• Assist the sales team with data entry, CRM updates, and lead tracking
• Prepare sales documents, quotes, and proposals as needed
• Schedule appointments and follow-ups for sales representatives
• Support the coordination of sales events or meetings

General Office Support

• Order and manage office supplies and inventory
• Assist with filing, scanning, and general administrative tasks
• Support other departments as needed with clerical duties
• Coordinate with vendors and service providers

Qualifications (Experience, Education & Certifications, Key Attributes)

• High school diploma or equivalent (Associate's or Bachelor's degree a plus)
• 1-2 years of experience in an administrative, receptionist, or customer service role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with CRM software a plus
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Professional appearance and demeanor

Physical Requirements

• Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Adjusting, moving and lifting objects in all directions: RarelyTalking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
• Repeating motions that may include the wrists, hands and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
• Operating machinery and/or power tools: Rarely
• Operating motor vehicles or heavy equipment: Occasionally
• The ability to travel regionally or nationally: Occasionally

Physical Demands

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds: Occasionally
• Medium work that includes moving objects up to 50 pounds: Occasionally
• Heavy work that includes moving objects up to 100 pounds or more: Rarely

Working Conditions

• Low temperatures: Rarely
• High temperatures: Occasionally
• Outdoor elements such as precipitation and wind: Occasionally
• Noisy environments: Occasionally
• Hazardous conditions: Rarely
• Shift work, to include overnight work: Never
• Frequent overtime, including weekends: Never
• Office environment: Constantly

Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

Pave America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.