Receptionist

Farah-; Valdosta (GA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

401(k) with matching contributions

Health, dental, and vision insurance

Life insurance

Short-term disability

Paid time off

Health savings account

Job summary

Farah & Farah is seeking a polished Receptionist to be the first point of contact in our Valdosta office. The role requires a positive attitude, professional appearance, and the ability to multi-task across a variety of clerical duties to keep the office running smoothly.

You will welcome guests, answer calls, schedule meetings, and support attorneys with travel plans and document handling. Strong communication and confidentiality are essential.

Qualifications

• Experience answering calls and routing to appropriate personnel.
• Proficiency in MS Office (Outlook, Word, Excel) and general office equipment.
• Excellent written and verbal communication with strong confidentiality.

Responsibilities

• Greet on-site guests and direct them to the appropriate personnel.
• Answer and route incoming calls, take messages.
• Schedule meetings, travel, and conference rooms for attorneys and clients.
• Assist with clerical duties including faxing, copying, and filing.
• Maintain office voicemail and post closings or events.
• Receive, sort, and distribute mail and faxes.
• Ensure compliance with company policies.

Skills

Telephone handling

Written & verbal communication

Organizational skills

MS Office

Tools

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Farah & Farah is a large Personal Injury law firm operating since 1979. We are an established, successful, Firm specializing in Personal Injury and are looking to grow our winning team. This is a fantastic opportunity to join an organization that acknowledges hard work, values work/life balance and strives to provide a positive atmosphere where people enjoy working and helping others.

As a Receptionist at Farah and Farah, you are the first point of contact for the entire organization. This requires a positive attitude and a polished professional appearance. This position will multi-task a variety of office activities to make sure the office runs successfully.

Key Responsibilities:

• Welcoming on-site guests, determine nature of business, and announces guest to appropriate personnel
• Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel or department
• Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable
• Scheduling meetings, travel plans, and conference rooms for attorneys, clients and vendors
• Assist the legal teams with clerical duties to include faxing, copying, and organizing/maintaining fil
• Ensure main voicemail reflects office closings, special events as well as posting office closed signs
• Answering questions about organization and provides callers with address, directions, and other information requested
• Receiving and forwarding incoming faxes
• Receives, sorts, and distributes office mail
• Ensure compliance to all company Policies, Procedures, and expectations
• Support administrative and special projects requirements, as assigned
• Polished professional with outgoing attitude, be a team player and love to make the guests feel at home
• Outstanding time-management and typing skills with proficiency
• Demonstrated excellent organizational, coordinating, and personal interface skill
• Proven job diligence, dedication, and attention to detail
• Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment
• Familiarity and working knowledge of general office machines (fax, copier, printers, etc.)
• Working knowledge of MS Office (Outlook, Word, Excel, etc.)
• Professional presentation in attire, demeanor, appearance, and compliance to company dress code
• Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees, and vendors
• Strong sense of confidentiality and ability to exercise sound judgment

Benefits We Offer:

• 401(k) with matching contributions
• Comprehensive health, dental, and vision insurance
• Life insurance and short-term disability coverage
• Paid time off and an employee assistance program
• Health savings account
• Referral program

Schedule:

• Full-time
• Monday to Friday
• Onsite in a professional office setting

Equal Opportunity Statement:

Farah & Farah provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify:

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.