Receptionist

Wm. Winkler Company; United States; On-site; USD 24,796 - 30,996; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance.

401(k) with 4% company match.

Paid Time Off (PTO).

Job summary

Wm. Winkler Company is looking for a Receptionist to join the team in the United States. Responsibilities include answering calls, greeting visitors, and managing conference room schedules. The role requires proficiency in MS Office and multitasking abilities.

The position offers an hourly wage ranging from $18.00 to $22.50, along with benefits such as Medical, Dental, Vision insurance, and Paid Time Off (PTO).

Qualifications

• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions.
• High level of general computer proficiency in MS Office applications.

Responsibilities

• Answer phones; forward calls and messages.
• Greet visitors and announce their arrival.
• Keep front lobby and conference rooms clean.
• Manage conference room scheduling using Outlook.
• Inventory, order and maintain kitchen area supplies.
• Mail out customer invoice statements.

Skills

Ability to handle multiple tasks

High level of general computer proficiency

Proficient in Microsoft Word

Proficient in Outlook

Proficient in Excel

Job description

Wm. Winkler Co. is a leading construction company specializing in innovative solutions for complex projects. With a legacy of excellence, we pride ourselves on fostering a collaborative and dynamic work environment.

Position Overview

We are currently seeking a Receptionist to join our team.

Key Responsibilities

• Answer phones; forward calls and messages
• Greet visitors and announce their arrival
• Keep front lobby and conference rooms clean
• Clean and prep coffee pots, turn off TV, lock front door
• Oversee conference room scheduling (Outlook)/update conference room boards
• Check Brian and Chris’ inboxes daily; disburse contents
• Inventory, order and put away supplies; maintain kitchen area supplies
• Open and distribute mail, copy checks
• Create UPS and FedEx shipments, outgoing mail
• Refill postage machine, maintain copy paper levels, monitor need for shred day
• Maintain, update, print, laminate, distribute employee phone/email list and extension list
• Make hotel/motel reservations and cancellations for Field Personnel
• Year-end file clean-up, purge, and relocate for AP, job files and employee files
• Assist Wm. Winkler Contract Admin with job filings
• Other duties as assigned such as data entry, laminating, copying, scanning, printing, creating binders, folders, labels, etc.
• Send out Wm Winkler job list every Thursday for Field Foreman & Superintendents.
• Assist Transportation Coordinator with trucking job filings and printing out Driver timecards.
• Mail out customer invoice statements for Wm Winkler & JLS Investment.

Qualifications

• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions.
• High level of general computer proficiency in MS Office applications including Microsoft Word, Outlook, Excel, and Internet use.

Schedule

• 8 hour shift
• Monday to Friday

Salary and Benefits

Hourly – $18.00 – $22.50

• Medical, Dental, and Vision insurance.
• 401(k) with 4% company match (eligible upon qualification).
• Paid Time Off (PTO).