Receptionist

Wortman Mechanical, LLC; Culpeper (VA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

401(k)

Health insurance

Opportunity for advancement

Paid time off

Job summary

Wortman Mechanical, based in Culpeper County, is seeking a friendly and organized Receptionist to handle day-to-day office operations and serve as the primary point of contact for clients and vendors.

In this on-site role, you will greet visitors, answer calls, manage communications, assist with dispatch, schedule service jobs, and help with document and fleet tasks while supporting a small team.

The ideal candidate has 2+ years in admin roles and is proficient in MS Office.

Qualifications

• 2+ years in customer service and administrative roles.
• Proficient in Microsoft Office (Excel, Word, Outlook) and Adobe Acrobat.
• Strong organizational and multitasking abilities; dependable and professional.

Responsibilities

• Greet visitors, answer phone calls, and manage communications.
• Assist with dispatch, schedule service jobs, and manage calendar.
• Prepare documents and file administrative materials.
• Track vehicle maintenance schedules.
• Assist managers with administrative tasks.

Skills

Customer service

Administrative support

Tools

Microsoft Office

Adobe Acrobat

Job description

Benefits:

• 401(k)
• Health insurance
• Opportunity for advancement
• Paid time off

Wortman Mechanical is hiring a friendly, organized, and dependable Receptionist to conduct day-to-day office operations, serve as the primary point of contact, and collaborate with a small, cohesive team.

Key Responsibilities:

• Customer & Administrative Interface: Greet visitors, answer phone calls, and manage incoming communications with clients and vendors.
• Scheduling & Dispatch: Assist with the dispatch system, schedule service jobs, and maintain the company calendar.
• Document Management: Prepare documents, and organize and file administrative materials.
• Fleet Management: Track vehicle maintenance schedules.
• General Support: Assist managers with administrative tasks as needed.

Qualifications & Skills:

• Experience: 2+ years in customer service and administrative roles.
• Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook) and Adobe Acrobat.
• Key Attributes: Strong organizational and multitasking abilities, self-motivated, dependable, adaptable, and a professional, assertive communicator.

Perks & Benefits:

• 6 major, paid holidays off
• Flexible start and end times supporting a strong work-life balance

About Wortman Mechanical:

Founded in 1998, Wortman Mechanical, LLC is based in Culpeper County providing residential and commercial electrical, plumbing, HVAC, and indoor air quality services.