Human Resources Assistant

Aston Carter; Grand Prairie (TX); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an experienced Recruiting Support Coordinator to orchestrate interview scheduling, candidate onboarding, and I-9 processing for our client teams. You will coordinate travel when needed and ensure background checks and pre-employment tasks are completed efficiently.

The role requires strong attention to detail, problem-solving, and collaboration with HR and hiring managers. This contract onsite position in Grand Prairie, TX offers comprehensive benefits and standard hours.

Qualifications

• 2+ years coordinating interviews.
• 2+ years processing I-9 forms.
• No degree required (HS diploma ok).
• BrassRing and Leo system experience (nice to have).
• Ability to troubleshoot and problem solve with candidates.
• Attention to detail.
• 4+ years experience with Microsoft Office (Teams).
• 1+ year Conference Call Coordination experience.
• 1+ year Ability to meet deadlines experience.
• 1+ year Relationship Building experience.

Responsibilities

• Schedules/coordinates interview requests for hiring organizations.
• Assists in coordination of candidate travel if/when necessary.
• Monitors the completion of candidate background investigations and pre-employment requirements, ensuring completion.
• Executes the employee onboarding process, from candidate acceptance through the first week report-to-work date.
• Maintains talent acquisition files pertaining to transactional occurrences.
• Ensuring I-9 completions for all new hires.
• Provide support for ad hoc business needs.
• Coordinating interviews with Managers SAP and Eightfold.
• Integrating (onboarding) candidates.
• Auditing requests for errors.

Skills

Interview coordination

I-9 processing

Microsoft Office/Teams

Conference call coordination

Deadline management

Relationship building

Education

High school diploma

Tools

BrassRing

Leo system

Job description

Description

This role handles the behind-the-scenes execution, coordination and delivery of recruiting support services to our client and customer groups. You’ll keep your clients/customers organized, ensuring that all activities are executed according to the established process, and provide support through a variety of tasks:

• Schedules/coordinates interview requests for hiring organizations.
• Assists in coordination of candidate travel if/when necessary.
• Monitors the completion of candidate background investigations and pre-employment requirements, ensuring completion.
• Executes the employee on-boarding process, from a candidate's acceptance through the first week report-to-work date.
• Maintains talent acquisition files pertaining to transactional occurrences.
• Ensuring I9 completions for all new hires.
• Provide support for ad hoc business needs
• Coordinating interviews with Managers SAP and Eightfold
• Integrating (onboarding) candidates
• Auditing requests for errors

Basic Requirements

• 2+ years experience coordinating interviews
• 2+ years experience processing I9 forms
• No degree required (high school diploma okay)
• BrassRing and Leo system experience (nice to have)
• Ability to troubleshoot and problem solve with candidates.
• Attention to detail
• 4+ years experience with Microsoft Office (specifically Teams experience)
• 1+ year Conference Call Coordination experience
• 1+ year Ability to meet deadlines experience
• 1+ year Relationship Building experience

First Shift hours for position: 6:00am-4:30pm CST

Skills

schedule interviews, recruiting, I9, background checks, drug testing, human resources, hr support

Top Skills Details

schedule interviews,recruiting,I9,background checks,drug testing,human resources,hr support

Experience Level

Intermediate Level

Job Type & Location

This is a Contract position based out of Grand Prairie, TX.

Pay And Benefits

The pay range for this position is $27.45 - $27.45/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PDT, Vacation or Sick Leave)

Workplace Type This is a fully onsite position in Grand Prairie, TX.

Application Deadline This position is anticipated to close on Sep 25, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.