Receptionist

Ashtel-Studios-Inc; Ontario (CA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee discounts

Health insurance

Paid time off

Vision insurance

Job summary

Ashtel Studios is seeking a friendly, organized Receptionist to be the first point of contact for visitors, vendors, and employees. This role focuses on maintaining a professional front office, coordinating daily administrative tasks, and supporting multiple departments with office operations.

The ideal candidate is highly organized, enjoys interacting with people, and thrives in a fast-paced environment. Proficiency in Microsoft Office and bilingual abilities are preferred to facilitate

Qualifications

• Experience in reception/office administration preferred.
• Bilingual skills are preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.

Responsibilities

• Greet visitors, vendors, and delivery personnel while creating a welcoming and professional office environment.
• Answer and direct incoming phone calls with professionalism and efficiency.
• Manage conference room scheduling and assist with meeting coordination.
• Receive and distribute incoming mail and packages (approximately 3–5 inbound shipments per day).
• Prepare and coordinate outbound shipments for Sales, Marketing, Production, and Design teams (approximately 5–10 shipments per day).
• Maintain accurate records of incoming and outgoing sample inventory.
• Keep the reception area, conference rooms, kitchen, and shared spaces clean, organized, and presentation-ready.
• Order and maintain office, kitchen, and general business supplies while monitoring inventory levels.
• Assist with data entry and general administrative support for Sales, E-Commerce, QA, and other departments.
• Run occasional business errands and assist with special projects as needed.
• Support day-to-day office operations to ensure a productive and organized workplace.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Customer focus

Attention to detail

Prioritization

Team oriented

Self-motivated

Proactive

Tools

Microsoft Office

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Vision insurance

Ashtel Studios is seeking a friendly, organized, and proactive Receptionist to serve as the first point of contact for visitors, vendors, and employees. This role is responsible for maintaining a professional front office, coordinating daily administrative tasks, and supporting multiple departments with office operations. The ideal candidate is highly organized, enjoys interacting with people, and thrives in a fast-paced environment.

Job Responsibilities

• Greet visitors, vendors, and delivery personnel while creating a welcoming and professional office environment.
• Answer and direct incoming phone calls with professionalism and efficiency.
• Manage conference room scheduling and assist with meeting coordination.
• Receive and distribute incoming mail and packages (approximately 3–5 inbound shipments per day).
• Prepare and coordinate outbound shipments for Sales, Marketing, Production, and Design teams (approximately 5–10 shipments per day).
• Maintain accurate records of incoming and outgoing sample inventory.
• Keep the reception area, conference rooms, kitchen, and shared spaces clean, organized, and presentation-ready.
• Order and maintain office, kitchen, and general business supplies while monitoring inventory levels.
• Assist with data entry and general administrative support for Sales, E-Commerce, QA, and other departments.
• Run occasional business errands and assist with special projects as needed.
• Support day-to-day office operations to ensure a productive and organized workplace.

Qualifications

• Previous experience in reception, office administration, or administrative support role preferred.
• Bilingual skills are preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook, etc.).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Professional, friendly, and customer-focused demeanor.
• High attention to detail and strong follow-through.
• Ability to prioritize responsibilities in a fast-paced environment.
• Self-motivated with a proactive, team-first attitude.