Receptionist

Cerris Systems; Omaha (NE); On-site; USD 28,000 - 36,000; Full time

Job summary

Cerris Systems in Omaha, NE is seeking a professional Receptionist to provide front-desk and administrative support. You will answer calls, greet visitors, manage mail, schedule meetings, and maintain files with attention to detail.

Ideal candidates have a High School diploma or GED and at least six months of related experience, with strong communication and organizational skills. Proficiency in MS Office is required, and adaptability to a dynamic office environment is valued.

Qualifications

• High School diploma or GED required.
• Six months or more related work experience preferred.
• Proven receptionist/front desk experience.

Responsibilities

• Answer incoming calls and direct to the appropriate party.
• Greet visitors and provide information in person.
• Manage mail and deliveries; prepare outgoing mail.
• Prepare conference rooms and set up meetings.
• Maintain office files and records.
• Provide general administrative support.

Skills

Receptionist experience

Communication skills

Organizational skills

Multitasking

Customer service

Office equipment

Education

High School Diploma or GED

Tools

MS Office Suite

Job description

Work hard, have fun! At Cerris Systems, we believe in delivering quality craftsmanship while having fun along the way. Our group of construction companies prides itself on our almost 100-year history, our employee ownership structure, and our competitive pay and benefits. From the moment you start working with us, we’ve got your growth in mind. We believe Cerris isn’t just a great place to start your career – it’s a great place to watch it advance for years to come.

Essential Duties & Responsibilities

• Place outgoing calls, answer incoming calls, forward calls to party, take messages, when necessary, notify (by phone) employees that visitors have arrived.
• Provide prompt and courteous service: both on the phone and in person.
• Maintain office security by following safety procedures and controlling access.
• Provide basic and accurate information in-person and via phone/email.
• Maintain information regarding which employees are in or out of the office, as well as phone numbers where they can be reached when out of town.
• Receive, sort, and distribute mail/deliveries, as well as prepare outgoing mail/shipments.
• Maintain files on all delivery invoices.
• Prepare conference spaces for scheduled meetings, including ordering and setting up food, drinks, etc. as necessary.
• Close out kitchen/lunch areas daily and restock as needed.
• Provide administrative support, as needed.
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.

Qualifications

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Positive, self-motivated professional with good communication and interpersonal skills.
• Ability to perform work accurately and completely, and in a timely manner
• Solid communication skills, verbal and written
• Ability to understand and implement best practice standards
• Ability to multitask while delivering quality through attention to detail.
• Excellent organizational skills.
• Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels.
• Ability to be proactive and resourceful when issues arise.
• Ability to follow-up on inquiries in a timely manner.
• Ability to prioritize multiple projects.
• Proficiency in MS Office Suite, specifically Word, Excel, and Outlook.
• Ability to build relationships with team members and clients.
• Ability to learn and use a variety of company-related software, tools and systems necessary to meet business needs

Education

• High School Diploma or General Education Degree (GED), or equivalent experience

Experience

• Six months or more of related work experience preferred

Physical Demands and Working Environment

• Must be able to lift up to 25 pounds
• Normal office environment
• Frequent activity: sitting, viewing, and typing on computer screen
• Occasional activity: standing, walking, bending, reaching above shoulder

Cerris and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA