Receptionist

National Bank of Canada; New York (NY); On-site; USD 58,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with matching contribution

Flexible PTO

Tuition reimbursement

Wellness fund

Job summary

A major financial institution in New York is looking for a Receptionist to support its team of financial professionals. The role includes greeting clients, performing clerical tasks, and managing office supplies. Ideal candidates should have proven experience in a similar position, strong organizational skills, and proficiency in Microsoft Office. This position offers a salary between $58,000 - $68,000 per year and provides comprehensive benefits including medical and dental insurance, a 401(k) retirement plan, and flexible PTO.

Qualifications

• Proven experience as a receptionist or in a similar role.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality.

Responsibilities

• Greet and welcome clients and visitors.
• Perform clerical duties including filing and data entry.
• Manage office inventory and order supplies.

Skills

Excellent communication skills

Organizational skills

Time-management skills

Proficient in Microsoft Outlook

Ability to manage multiple tasks

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Compensation: Between $58,000 - $68,000 per year

As a Receptionist at the National Bank of Canada you will provide valuable support to our team of financial professionals. Serving as the first point of contact for our clients and visitors, you will perform a variety of administrative tasks that contribute to the smooth day-to-day operations of our office. The successful candidate will possess excellent communication and organizational skills, along with the ability to manage multiple tasks simultaneously.

Your job

• Greet and welcome clients, visitors, and employees in a warm, professional manner.
• Maintain a clean, organized, and professional reception area at all times.
• Perform clerical duties, filing, data entry, scanning, and copying.
• Manage office inventory, order supplies, coordinate grocery and catering orders.
• Answer and direct incoming phone calls; take accurate messages and route inquiries to the appropriate departments.
• Process all incoming and outgoing mail, courier deliveries, and packages.
• Manage Outlook inboxes and ensure emails are handled appropriately and promptly.
• Support general scheduling needs as required.
• Coordinate logistics for internal and external meetings, including conference room bookings, catering arrangements, and preparation of printed or bound materials.
• Assist bank operations, HR, and administrative teams with various ad hoc tasks and projects.
• Ensure compliance with office safety protocols and OSHA regulations, including maintaining proper documentation.

Your team

You will be part of a team of the US Operations team reporting to Operations Manager. This role interacts with several teams, including Treasury, Accounting, Billing, Sales & Trading, Client Service, Operations, Compliance, and Technology.

Our training programs use on-the-job learning to help you master your role. You can access personalized training content on such topics as banking solutions and the advisory approach to support your ongoing learning. You’ll also have access to colleagues with a wide range of expertise, experience and backgrounds to enrich all aspects of your development.

Basic Requirements

• Proven experience as a receptionist or in a similar role.
• Proficient in Microsoft Outlook and Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently and prioritize tasks effectively.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to lift and move boxes or office supplies weighing up to 25 lbs.

In compliance with all states and cities that require transparency of pay, the base annual salary range for this position is: $58,000 - $68,000

This position is eligible for variable compensation. The amounts indicated in this job offer are in U.S. dollars.

Your benefits

• Medical, dental, vision insurance
• 401(k) retirement plan participation with employer matching contribution
• Flexible spending accounts for healthcare and dependent care
• Employee and Family Assistance Program
• Flexible PTO and company paid holidays
• Tuition reimbursement
• Paid parental leave
• Wellness fund
• Short and Long Term Disability
• Basic and Buy-Up Life Insurance
• And more

These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

We're putting people first. We're a bank on a human scale that stands out for its courage, entrepreneurial culture, and passion for people. Our mission is to have a positive impact on peoples' lives. Our core values of partnership, agility, and empowerment inspire us, and inclusivity is central to our commitments. We offer a barrier-free workplace that is accessible to all employees.

We want our recruitment process to be fully accessible. If you require accommodation, feel free to let us know during your first conversations with us. We welcome all candidates! What can you bring to our team?

Come live your ambitions with us!

Additional required languages: English