Receptionist

Ryan Specialty; Miami (FL); On-site; USD 36,000 - 45,000; Part time

Job summary

Ryan Specialty in Miami, FL is seeking a Receptionist to greet visitors, answer calls, and manage basic information and mail in a professional manner. The role supports scheduling, travel coordination, and office events.

The position offers in-office work, with part-time (8am-2pm) or full-time arrangements. Candidates should have at least 6 months of related experience and strong Microsoft Office skills.

Qualifications

• 6 months+ of related receptionist/clerical experience.
• Ability to work independently on tasks.
• Ability to collaborate with administrative team.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.

Responsibilities

• Greet and direct visitors to the company.
• Answer telephones and route to the appropriate associate.
• Provide information such as address, directions, and website.
• Schedule guests and maintain conference room calendars.
• Process invoices routing to finance, and coordinate mail.
• Coordinate travel and expense reporting.
• Assist with other clerical duties and events.

Skills

Independent work

Teamwork

Attention to detail

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Position Summary

The Receptionist is responsible for answering and directing incoming calls, providing basic information to visitors and callers, and greeting clients professionally. The role handles incoming and outgoing mails, and coordinates appointments, meetings, and office events. They maintain office supplies and ensure a clean and organized workspace and assist with administrative tasks.

What will your job entail?

In-office Miami-based part time (8am-2pm) or full-time

Job Responsibilities

• Greet and direct visitors to the company.
• Answer telephones and direct the caller to the appropriate associate.
• Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Schedule guests for entry through I-Visitor system.
• Schedule and maintain conference room calendars.
• Upload, code, and route invoices to the finance department for vendor payments
• Receive, sort and forward incoming mail. Maintain and route publications.
• Coordinate travel and expense reporting.
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, Messenger, etc.)
• Order, receive, stock, and distribute office supplies.
• May also assist with other related clerical duties, typing of memos, photocopying, faxing, filing, or collating.
• Assist with offsite client events as assigned that may involve working outside of regular business hours.

Required Experience And Education

• 6 months+ of related experience.
• Ability to work independently on assigned tasks and accept direction as required.
• Ability to work collectively with the administrative team associates.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.

Preferred Experience

• Experience using Deem or other travel booking management platforms.
• Experience using Workday or other HRIS platforms.
• Bachelor's degree in Business Administration, Communications, or a related field

Ryan Specialty is an Equal Opportunity Employer. We are committed to building and sustaining a diverse workforce throughout the organization. Our vision is an inclusive and equitable workplace where all employees are valued for and evaluated on their performance and contributions. Differences in race, creed, color, religious beliefs, physical or mental capabilities, gender identity or expression, sexual orientation, and many other characteristics bring together varied perspectives and add value to the service we provide our clients, trading partners, and communities. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms, conditions, and benefits of employment.

How We Support Our Teammates

• Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them - and their family members - achieve their physical, financial, and emotional well-being goals.
• In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.

The target hourly rate range for this position is $26.00 - $33.00 per hour.

The wage range for this role considers many factors, such as training, transferable skills, work experience, licensure and certification, business needs, and market demands. The pay range is subject to change and may be modified in the future. Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at [e-mail]

The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.