Receptionist

FUJIFILM Electronic Materials U.S.A., Inc.; Mesa (AZ); Hybrid; USD 48,000 - 64,000; Full time

Job summary

FUJIFILM Electronic Materials, U.S.A., invites applications for a hybrid HR Administrator and Receptionist at our Mesa, AZ site. You will manage front office tasks, greet visitors, answer calls, process inquiries, and support travel planning for executives.

You will assist HR onboarding and documentation, handle event logistics, and help with invoices and site communications. A professional, detail-focused mindset is essential for success.

Qualifications

• High school diploma or GED required; college degree in HR/Business preferred.
• 3–5 years in HR Admin, Receptionist, or Executive Admin role.
• Strong data accuracy and confidentiality required.
• Excellent verbal and written communication with all levels of the organization.
• Proficient in Microsoft Office; knowledge of ADP/SAP a plus.

Responsibilities

• Handle front office reception and administration duties: greet guests, answer phones, handle inquiries, sort mail, and check-in visitors.
• Coordinate travel for regional and global staff, including hotels and local transport.
• Assist HR onboarding, update job descriptions, and process recognition awards.
• Direct HR inquiries to appropriate staff and support company events and meetings.

Skills

Attention to detail

Professionalism

Verbal communication

Written communication

Multitasking

Confidentiality

Education

High school diploma or GED

HR/Business degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

ADP

SAP

CPro

Job description

FUJIFILM Electronic Materials, U.S.A., is a global leader in chemical solutions which enable the semiconductor industry and the digital universe.

We have an exciting opportunity at our Mesa, AZ facility for a Receptionist!

The Role

This role is a hybrid HR Administrator and Receptionist position. It will provide front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, picking up and distributing site mail, and checking in visitors. This position will lead regional and global staff travel accommodations and events.

Additional responsibilities will include general Human Resources administrative support, greeting and checking in visitors to the Mesa facility and directing them to the appropriate department, providing visitor badges, scheduling conference rooms, ordering meals for onsite meetings, etc.

Company Overview

FUJIFILM Electronic Materials, U.S.A. fuels innovation in the semiconductor industry—where chemistry meets technology. Our advanced materials and formulations enable manufacturers to build the microchips that power Artificial Intelligence, computers, electric vehicles, smartphones, and more.

We’re a global business-to-business supplier of chemical formulations and advanced materials used for manufacturing and packaging semiconductors. Our chemical formulations allow top manufacturers to produce microchips that both power and connect our digital world. Think you’ve got what it takes to build a more connected world? Then connect with us today and challenge the boundaries of what’s possible—for the world and your future.

We have six U.S. manufacturing and Research & Development facilities, located in: Mesa, Arizona; Castroville, California; Hollister, California; Carrollton, Texas; and North Kingstown, Rhode Island—each offering unique local experiences, from vibrant cultural scenes to historic charm.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

Job Description

Key responsibilities for this role include:

• Be responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, picking up and distributing site mail, and checking in visitors.
• Lead travel booking activities to include coordinating with HLUS travel, local transportation needs, and hotel bookings for regional and global executive staff.
• Lead activities related to executive staff dinners, events, etc.
• Lead travel booking requirements for out-of-state job candidates.
• Assist the HR department with the onboarding of new hires, updating job descriptions, and processing Instant Recognition Awards.
• Direct employee HR related inquiries to the appropriate HR staff.
• Assist with company sponsored events and activities including booking conference rooms, making meal arrangements, and getting quotes from vendors
• Processing invoices for payment
• Updating site bulletin boards as needed
• Collecting data from FujiFit equipment for monthly reporting
• Ordering supplies for HR and site
• Perform other administrative duties as required

Requirements

• High school diploma or GED with college degree preferred in Human Resources, Business, or related field.
• Minimum of 3-5 years of prior experience in a Human Resources Administrative, Receptionist, or Executive Administrator role.
• Must have strong attention to detail to ensure accuracy of data
• Must have ability to maintain confidentiality
• Must demonstrate and maintain professionalism and ethical work standards
• Excellent verbal and written communication skills with all levels of the organization, including customers, vendors, and contractors.
• Excellent computer skills required to include Microsoft Excel, Word, Outlook, and PowerPoint. ADP, CPro, and SAP a plus.
• Demonstrated ability to manage multiple priorities and tasks with input from various individuals.

Additional Requirements

• Resilience - Ability to adapt to workplace challenges, maintain professionalism, and manage responsibilities effectively.
• Communication - Capacity to clearly and professionally exchange ideas, interact respectfully with colleagues and customers, and foster positive workplace relationships.
• Reasoning & Decision Making - Ability to analyze information, follow verbal and written instructions, and make logical, sound decisions.
• Comprehension - Capability to understand and complete tasks as assigned and solve problems effectively.
• Organizational Skills - Competence in managing multiple priorities, maintaining accuracy, and staying focused despite potential workplace distractions.

EEO Information

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

ADA Information

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department ([e-mail]).