Receptionist

Merck & Co.; Mesa (AZ); Hybrid; USD 42,000 - 54,000; Full time

Job summary

FUJIFILM Electronic Materials, U.S.A., Inc. in Mesa, AZ is seeking a hybrid HR Administrator and Receptionist to join our front office. The role combines receptionist duties—greeting guests, answering phones, distributing mail—with HR administrative support and onboarding tasks.

You will coordinate travel for regional and global staff, arrange meetings, manage conference rooms, and assist with invoices and site communications, while maintaining confidentiality and professional conduct.

Qualifications

• High school diploma or GED; college degree preferred in Human Resources, Business, or related field.
• 3–5 years of experience in HR Admin, Receptionist, or Exec Administrator roles.
• Strong attention to detail and data accuracy.
• Ability to maintain confidentiality and professional standards.
• Excellent verbal and written communication across all organization levels.
• Proficient in MS Office; ADP, CPro, and SAP a plus.
• Ability to manage multiple priorities and tasks.

Responsibilities

• Handle front office reception and administration duties: greet guests, answer phones, handle inquiries, distribute mail, check in visitors.
• Lead travel bookings for regional and global staff, including transportation and hotel arrangements.
• Coordinate executive staff events and dinners, and travel for out-of-state candidates.
• Assist HR in onboarding new hires, updating job descriptions, and processing awards.
• Direct HR inquiries to appropriate staff and support site events and meetings.

Skills

Front desk reception

Travel coordination

HR administrative support

Verbal & written communication

Data accuracy

Confidentiality

Multi-tasking

Professionalism

Microsoft Excel

Microsoft Outlook

Education

High school diploma or GED; college degree preferred in HR/Business

Tools

ADP

CPro

SAP

Excel

Word

Outlook

PowerPoint

Job description

Position Overview

FUJIFILM Electronic Materials, U.S.A., Inc., is a global leader in chemical solutions which enable the semiconductor industry and the digital universe. We have an exciting opportunity at our Mesa, AZ facility for a Receptionist!

The Role

This role is a hybrid HR Administrator and Receptionist position. It will provide front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, picking up and distributing site mail, and checking in visitors. This position will lead regional and global staff travel accommodations and events.

Additional responsibilities will include general Human Resources administrative support, greeting and checking in visitors to the Mesa facility and directing them to the appropriate department, providing visitor badges, scheduling conference rooms, ordering meals for onsite meetings, etc.

Company Overview

FUJIFILM Electronic Materials, U.S.A. fuels innovation in the semiconductor industry-where chemistry meets technology. Our advanced materials and formulations enable manufacturers to build the microchips that power Artificial Intelligence, computers, electric vehicles, smartphones, and more.

We're a global business-to-business supplier of chemical formulations and advanced materials used for manufacturing and packaging semiconductors. Our chemical formulations allow top manufacturers to produce microchips that both power and connect our digital world. Think you've got what it takes to build a more connected world? Then connect with us today and challenge the boundaries of what's possible-for the world and your future.

We have six U.S. manufacturing and Research & Development facilities, located in: Mesa, Arizona; Castroville, California; Hollister, California; Carrollton, Texas; and North Kingstown, Rhode Island-each offering unique local experiences, from vibrant cultural scenes to historic charm.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of "giving our world more smiles." Visit: https://www.fujifilm.com/us/en/about/region/careers

Job Description

Key responsibilities for this role include:

Under the direction of the Senior Manager, Human Resources, the HR Administrator will:

• Be responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, picking up and distributing site mail, and checking in visitors.
• Lead travel booking activities to include coordinating with HLUS travel, local transportation needs, and hotel bookings for regional and global executive staff.
• Lead activities related to executive staff dinners, events, etc.
• Lead travel booking requirements for out-of-state job candidates.
• Assist the HR department with the onboarding of new hires, updating job descriptions, and processing Instant Recognition Awards.
• Direct employee HR related inquiries to the appropriate HR staff.
• Assist with company sponsored events and activities including booking conference rooms, making meal arrangements, and getting quotes from vendors
• Processing invoices for payment
• Updating site bulletin boards as needed
• Collecting data from FujiFit equipment for monthly reporting
• Ordering supplies for HR and site
• Perform other administrative duties as required

REQUIREMENTS

• High school diploma or GED with college degree preferred in Human Resources, Business, or related field.
• Minimum of 3-5 years of prior experience in a Human Resources Administrative, Receptionist, or Executive Administrator role.
• Must have strong attention to detail to ensure accuracy of data
• Must have ability to maintain confidentiality
• Must demonstrate and maintain professionalism and ethical work standards
• Excellent verbal and written communication skills with all levels of the organization, including customers, vendors, and contractors.
• Excellent computer skills required to include Microsoft Excel, Word, Outlook, and PowerPoint. ADP, CPro, and SAP a plus.
• Demonstrated ability to manage multiple priorities and tasks with input from various individuals.

ADDITIONAL REQUIREMENTS

We value a professional, adaptable, and collaborative work environment. The following competencies are essential for success in any role and reflect our commitment to effective teamwork, problem solving, and workplace communication.

• Resilience -Ability to adapt to workplace challenges, maintain professionalism, and manage responsibilities effectively.
• Communication -Capacity to clearly and professionally exchange ideas, interact respectfully with colleagues and customers, and foster positive workplace relationships.
• Reasoning & Decision Making -Ability to analyze information, follow verbal and written instructions, and make logical, sound decisions.
• Comprehension -Capability to understand and complete tasks as assigned and solve problems effectively.
• Organizational Skills - Competence in managing multiple priorities, maintaining accuracy, and staying focused despite potential workplace distractions.

EEO Information

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

ADA Information

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department ([e-mail]).