Receptionist

Quintairos, Prieto, Wood & Boyer, P.A.; Merrillville (IN); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Competitive wage

Medical insurance

Dental insurance

Vision insurance

Employer-paid life insurance

Short-term disability insurance

401(k) match

Paid vacation

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. seeks a professional Receptionist for our Merrillville, IN office to provide front desk support, greet visitors, manage calls, and handle mail and scheduling.

This full-time position offers full benefits and a welcoming, professional environment for clients, visitors, and staff. Ideal candidates have 1–2 years of receptionist experience, strong communication skills, proficiency with Microsoft Office, and the ability to multitask in a professional services

Qualifications

• 1–2 years of experience as a receptionist or front desk administrative assistant; law firm or professional services background preferred
• High School Diploma or equivalent required
• Familiarity with multi-line phone systems
• Strong communication skills, both verbal and written
• Proficiency in Microsoft Office applications, including Outlook and Excel
• Excellent organizational and time management abilities
• Ability to work independently and exercise sound judgment

Responsibilities

• Greet and assist visitors and clients in a courteous and professional manner
• Answer and route incoming calls using a multi-line phone system; take and relay messages as needed
• Manage daily mail and package deliveries, including logging and distributing items
• Coordinate outgoing shipments via FedEx/UPS and maintain incoming fax distribution
• Update and maintain staff extension list and conference room calendar
• Organize and manage the front desk area and ensure conference rooms are clean and stocked
• Monitor and manage inventory of office supplies; coordinate with vendors for restocking and equipment maintenance
• Provide general administrative support and assist in scheduling meetings and conference calls
• Perform other clerical duties as assigned to support office efficiency

Skills

Communication

Multitasking

Organization

Independent work

Education

High School Diploma

Tools

Microsoft Office

Outlook

Excel

Job description

We are seeking a professional, organized, and personable Receptionist to join our Merrillville, IN office. This is a full-time, front desk position offering a competitive salary, full benefits, and the opportunity to play a key role in maintaining a welcoming and professional environment for visitors, clients, and staff.

This position is ideal for a detail-oriented administrative professional with excellent communication and multitasking skills , particularly those with experience in a legal or professional services setting .

Key Responsibilities

• Greet and assist visitors and clients in a courteous and professional manner
• Answer and route incoming calls using a multi-line phone system; take and relay messages as needed
• Manage daily mail and package deliveries, including logging and distributing items
• Coordinate outgoing shipments via FedEx/UPS and maintain incoming fax distribution
• Update and maintain staff extension list and conference room calendar
• Organize and manage the front desk area and ensure conference rooms are clean and stocked
• Monitor and manage inventory of office supplies; coordinate with vendors for restocking and equipment maintenance
• Provide general administrative support and assist in scheduling meetings and conference calls
• Perform other clerical duties as assigned to support office efficiency

Qualifications

• 1–2 years of experience as a receptionist or front desk administrative assistant; law firm or professional services background preferred
• High School Diploma or equivalent required
• Familiarity with multi-line phone systems
• Strong communication skills, both verbal and written
• Proficiency in Microsoft Office applications , including Outlook and Excel
• Excellent organizational and time management abilities
• Ability to work independently and exercise sound judgment

Physical Requirements

This role involves extended periods of sitting and frequent use of computers and office equipment. Occasional walking, bending, lifting (up to 20 lbs.), and standing may be required.

The position is located in a professional office environment with occasional variations in temperature and interruptions throughout the workday.

• Competitive hourly wage commensurate with experience
• Medical, dental, and vision insurance
• Employer-paid life and short-term disability insurance
• Generous 401(k) match
• Paid vacation and holidays

The employer is an Equal Opportunity Employer.

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Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.