Legal Front Desk Associate: Welcoming & Admin Support

Quintairos, Prieto, Wood & Boyer, P.A.; Merrillville (IN); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Competitive wage

Medical insurance

Dental insurance

Vision insurance

Employer-paid life insurance

Short-term disability insurance

401(k) match

Paid vacation

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. seeks a professional Receptionist for our Merrillville, IN office to provide front desk support, greet visitors, manage calls, and handle mail and scheduling.

This full-time position offers full benefits and a welcoming, professional environment for clients, visitors, and staff. Ideal candidates have 1–2 years of receptionist experience, strong communication skills, proficiency with Microsoft Office, and the ability to multitask in a professional services

Qualifications

• 1–2 years of experience as a receptionist or front desk administrative assistant; law firm or professional services background preferred
• High School Diploma or equivalent required
• Familiarity with multi-line phone systems
• Strong communication skills, both verbal and written
• Proficiency in Microsoft Office applications, including Outlook and Excel
• Excellent organizational and time management abilities
• Ability to work independently and exercise sound judgment

Responsibilities

• Greet and assist visitors and clients in a courteous and professional manner
• Answer and route incoming calls using a multi-line phone system; take and relay messages as needed
• Manage daily mail and package deliveries, including logging and distributing items
• Coordinate outgoing shipments via FedEx/UPS and maintain incoming fax distribution
• Update and maintain staff extension list and conference room calendar
• Organize and manage the front desk area and ensure conference rooms are clean and stocked
• Monitor and manage inventory of office supplies; coordinate with vendors for restocking and equipment maintenance
• Provide general administrative support and assist in scheduling meetings and conference calls
• Perform other clerical duties as assigned to support office efficiency

Skills

Communication

Multitasking

Organization

Independent work

Education

High School Diploma

Tools

Microsoft Office

Outlook

Excel

Job description

Quintairos, Prieto, Wood & Boyer, P.A. seeks a professional Receptionist for our Merrillville, IN office to provide front desk support, greet visitors, manage calls, and handle mail and scheduling.

This full-time position offers full benefits and a welcoming, professional environment for clients, visitors, and staff. Ideal candidates have 1–2 years of receptionist experience, strong communication skills, proficiency with Microsoft Office, and the ability to multitask in a professional services