Receptionist

VEGA Americas; Mason (OH); Presencial; USD 32 000 - 42 000; Tempo integral

Resumo da oferta

VEGA Americas, located in Mason, OH, is seeking an on-site administrative assistant to support reception, mail, visitor management, and daily office tasks. You will answer calls, route inquiries, take messages, and provide directions to visitors.

Responsibilities include coordinating travel bookings for Sales, assisting VEGA Driver scheduling and fleet needs in Mason, and handling document printing and storage requests as needed. High school diploma required with 1–3 months related experience.

Qualificações

• High School Diploma or GED is required.
• 1–3 months related experience and/or training, or equivalent combination of education and experience.

Responsabilidades

• Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about the organization and provides callers with addresses, directions, and other information.
• Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access via daily sign-in and issuing of visitor badges.
• Sorts incoming mail and prepares outgoing mail each day.
• Sort and mail invoices that are printed.
• Monitors supplies for postage meter machine and invoice printer paper, re-order supplies accordingly
• Facilitate ordering of off-site storage box retrieval, route to the appropriate contact
• Creates and prints documents when necessary.
• Supports Sales as needed including booking hotels, flights, and transportation. New hires and current sales staff are included.
• Works with and schedules VEGA Driver as well as assist with managing VEGA fleet vehicles for use in Mason.

Formação académica

High School Diploma or GED

Descrição da oferta de emprego

• Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about the organization and provides callers with addresses, directions, and other information.
• Scan Bill of Materials from daily shipments and add documents under the supplements tab in TopVis.
• Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access via daily sign-in and issuing of visitor badges (provide safety gear when applicable).
• Sorts incoming mail and prepares outgoing mail each day.
• Sort and mail invoices that are printed.
• Monitors supplies for postage meter machine and invoice printer paper, re-order supplies accordingly
• Facilitate ordering of off-site storage box retrieval, route to the appropriate contact
• Creates and prints documents when necessary.
• Supports Sales as needed including booking hotels, flights, and transportation. New hires and current sales staff are included.
• Works with and schedules VEGA Driver as well as assist with managing VEGA fleet vehicles for use in Mason.
• Performs other duties as needed.

What you'll need:

• High School Diploma or general education degree (GED)
• AND one to three months related experience and/or training,
• OR equivalent combination of education and experience.

VEGA Americas manufactures, distributes, and services process instrumentation to measure level, density, weight, and pressure. Our products have been making industrial processes safer and more efficient for over 60 years.

As an employee, you’ll find VEGA Americas commits itself to the highest quality standards and respect for the individual needs of employees, customers, vendors, and shareholders. Don’t take it from us alone, VEGA has been awarded a Cincinnati Enquirer’s Top Workplace Award for 10 years running!

Our Mission: With innovative technologies and services, we develop solutions that inspire. Through our sense of simplicity and our focus on people, we are looking to the future with curiosity. Locally grounded and globally connected, together we give values a home.

VEGA Americas, Inc. is an Equal Opportunity employer. It is our policy that we will not discriminate against any person based on race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, or veteran status.

We are proud to be an Equal Opportunity Employer. EOE AA Minority/Female/Vet/Disability

This position is onsite and located at 3877 Mason Research Pkwy, Mason, OH 45036.

As set forth in VEGA Americas’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.