Receptionist

VEGA Americas, Inc.; Mason (OH); Presencial; USD 32 000 - 44 000; Tempo integral

Resumo da oferta

VEGA Americas, Inc. is seeking an administrative assistant to handle front-desk duties, greet visitors, answer phone calls, manage messages, and provide information about the organization. The role includes mail handling, materials sorting, and aiding Sales with travel bookings.

You will also coordinate with VEGA Driver scheduling and support fleet vehicle management in Mason. The position requires good communication, organization, and basic office experience with a high school diploma or GED.

Qualificações

• High School Diploma or GED required.
• 1-3 months related experience or training, or equivalent combination of education and experience.

Responsabilidades

• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable.
• Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access via daily sign-in and issuing of visitor badges.
• Sorts incoming mail and prepares outgoing mail each day.
• Coordinates with Sales to arrange hotels, flights, and transportation as needed.
• Supports VEGA Driver scheduling and fleet vehicle management in Mason.

Formação académica

High School Diploma or GED

1-3 months related experience

Descrição da oferta de emprego

What You’ll Do

• Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about the organization and provides callers with addresses, directions, and other information.
• Scan Bill of Materials from daily shipments and add documents under the supplements tab in TopVis.
• Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access via daily sign-in and issuing of visitor badges (provide safety gear when applicable).
• Sorts incoming mail and prepares outgoing mail each day.
• Sort and mail invoices that are printed.
• Monitors supplies for postage meter machine and invoice printer paper, re-order supplies accordingly
• Facilitate ordering of off-site storage box retrieval, route to the appropriate contact
• Creates and prints documents when necessary.
• Supports Sales as needed including booking hotels, flights, and transportation. New hires and current sales staff are included.
• Works with and schedules VEGA Driver as well as assist with managing VEGA fleet vehicles for use in Mason.
• Performs other duties as needed.

What You’ll Need

• High School Diploma or general education degree (GED)
• AND one to three months related experience and/or training,
• OR equivalent combination of education and experience.

VEGA Americas manufactures, distributes, and services process instrumentation to measure level, density, weight, and pressure. Our products have been making industrial processes safer and more efficient for over 60 years.

As an employee, you’ll find VEGA Americas commits itself to the highest quality standards and respect for the individual needs of employees, customers, vendors, and shareholders. Don’t take it from us alone, VEGA has been awarded a Cincinnati Enquirer’s Top Workplace Award for 10 years running!

Our Mission:

With innovative technologies and services, we develop solutions that inspire. Through our sense of simplicity and our focus on people, we are looking to the future with curiosity. Locally grounded and globally connected, together we give values a home.

Our Values:

Curiosity, Humanity, Simplicity, Connectivity

VEGA Americas, Inc. is an Equal Opportunity employer. It is our policy that we will not discriminate against any person based on race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, or veteran status.

We are proud to be an Equal Opportunity Employer. EOE AA Minority/Female/Vet/Disability