Receptionist

Tri-State Bobcat; Little Canada (MN); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with company match

PTO + holidays

Job summary

Tri-State Bobcat in Little Canada, MN is seeking a professional and customer-focused Receptionist to be the first point of contact for customers, vendors, and visitors. The role supports daily administrative, sales, and service operations in a fast-paced dealership environment.

The ideal candidate has at least 2 years of receptionist or administrative experience, a high school diploma, and strong communication and organizational skills.

Qualifications

• At least 2 years in receptionist, administrative, or customer service roles.
• High school diploma or equivalent required.
• Strong customer service and professional demeanor with excellent communication.
• Proficient in Microsoft Office; highly organized and detail-oriented.

Responsibilities

• Greet and assist customers, vendors, and visitors; be the first point of contact.
• Manage a mult-line phone system and route calls; take messages accurately.
• Maintain clean, organized front desk, showroom, and breakroom.
• Handle mail, packages, and deliveries; support sales, service, and management teams.
• Set up new customers and maintain accurate files; prepare work orders for technicians.
• Perform daily credit card reconciliation; assist with sales documentation.
• Order and maintain office supplies and sales materials.
• Send emails, faxes, and other communications; support interdepartmental coordination.

Skills

Customer service

Communication

Organizational skills

Multi-tasking

MS Office

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Compensation: $21–$24 per hour

Location: Little Canada, MN

Schedule: Full-time | Monday–Friday | 8:30am – 5:00pm

Tri-State Bobcat is a trusted provider of compact construction equipment, parts, and service. We are seeking a professional and customer-focused Receptionist to serve as the first point of contact for customers, vendors, and visitors. This role plays a key part in creating a welcoming experience while supporting daily administrative, sales, and service operations. The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced dealership environment.

Key Responsibilities

• Greet and assist customers, vendors, and visitors; serve as the first point of contact
• Manage a multi-line phone system, route calls appropriately, and take accurate messages
• Maintain a clean, organized, and professional front desk, lobby, showroom, and breakroom
• Handle incoming and outgoing mail, packages, and deliveries
• Provide general administrative support to sales, service, and management teams
• Set up new customers and maintain accurate customer files and records
• Prepare, type, and process work orders for final technician review
• Perform daily credit card reconciliation and assist with sales-related documentation
• Order and maintain office supplies, catalogs, and sales materials
• Send emails, faxes, and other internal or external communications as requested
• Maintain organized filing systems and support interdepartmental communication and coordination

What We're Looking For

• Minimum of 2 years of experience in a receptionist, administrative, or customer service role
• High school diploma or equivalent required
• Strong customer service skills with a friendly, professional, and welcoming demeanor
• Excellent verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Highly organized with strong attention to detail
• Self-motivated with the ability to work independently and as part of a team

Benefits

• Health, Dental & Vision Insurance
• Company-paid Life & AD&D, plus supplemental options
• 401(k) with company match
• PTO begins accruing your first day, plus 7 paid holidays
• Employee Assistance Program (EAP)
• Career advancement opportunities within a growing organization

Why Tri-State Bobcat

• Established, respected organization with long-term stability
• Consistent weekday schedule supporting work-life balance
• Competitive pay, comprehensive benefits, and opportunities for growth

Join Tri-State Bobcat and be part of a team that values strong customer relationships, teamwork, and continuous improvement.

Tri-State Bobcat is an Equal Opportunity Employer.

Job offers are contingent on the ability to pass a background check and 4-panel drug screening.