Receptionist

Jones Lang LaSalle Incorporated; Lawrence Township (NJ); On-site; USD 40,000 - 41,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision care

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

Jones Lang LaSalle (JLL) seeks a Receptionist to serve as the welcoming face of our client’s facility in Lawrence, NJ. You will manage front-desk operations, coordinate check-in for visitors and employees, and support security badge issuance and access control.

You will respond to routine inquiries, maintain records, and collaborate with Facility Manager and Coordinator to ensure smooth daily operations, at a fast-paced, professional environment.

Qualifications

• High school diploma or equivalent with office admin experience.
• Minimum 2 years as receptionist/front desk in a high-traffic environment.
• Bilingual English and Spanish with strong communication skills.
• Proficiency in MS Office for daily tasks.
• Ability to prioritize, multitask, and work independently.

Responsibilities

• Answer all incoming calls promptly and route them to the appropriate departments.
• Greet and direct visitors, employees, and contractors, ensuring proper check-in procedures.
• Issue and manage security badges and maintain visitor logs and access control.
• Perform clerical and administrative support duties including filing, database management, and document preparation.
• Respond to routine client inquiries and escalate complex matters as needed.
• Maintain a clean, organized, and safe reception workspace reflecting professional standards.
• Provide flexible support across multiple sites and participate in facility programs.

Skills

Bilingual English/Spanish

MS Office

Time management

Prioritization

Independent work

Education

High school diploma or equivalent

Associate degree in Business Administration

Tools

Visitor management systems

Access control platforms

Security badge issuance

Job description

Receptionist – JLL

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

We're seeking a Receptionist to serve as the welcoming face of our client's facility and the first point of contact for all visitors, employees, and contractors. In this essential role, you'll provide professional front-desk support while maintaining a secure and organized reception area. Reporting directly to the Facility Manager, you'll collaborate with diverse internal and external stakeholders across all organizational levels. This position requires strong independent judgment to prioritize tasks, manage multiple responsibilities efficiently, and deliver exceptional service that reflects JLL's commitment to excellence. If you're detail-oriented, customer-focused, and thrive in a dynamic environment where every day brings new opportunities to support our team and clients, this role offers an excellent platform to grow your career with JLL.

What your day-to-day will look like

• Answer all incoming calls promptly using established company protocols and route them to the appropriate departments while maintaining professionalism and accuracy.
• Greet and direct all visitors, employees, and contractors courteously, providing necessary orientation and ensuring proper check-in procedures are followed consistently.
• Issue and manage security badges for visitors and regular employees according to standard operating procedures while maintaining accurate visitor logs and access control.
• Perform clerical and administrative support duties including filing, database management, document preparation, and other office-related tasks as assigned by the Facility Manager and Facility Coordinator.
• Respond to routine client inquiries and general questions efficiently, escalating complex matters to appropriate team members while ensuring timely follow-up.
• Maintain a clean, organized, and safe reception workspace that reflects JLL's professional standards and supports operational efficiency throughout the facility.
• Provide flexible support across multiple sites as needed and participate actively in facility programs with a commitment to continuous learning and professional development.

Required Qualifications

• High school diploma or equivalent with demonstrated proficiency in office administration and customer service environments.
• Minimum 2 years of experience working as a receptionist or in a similar front-desk role with proven ability to manage high-traffic areas professionally.
• Bilingual fluency in English and Spanish with strong written and verbal communication skills to effectively interact with diverse stakeholders at all organizational levels.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) for daily correspondence, scheduling, reporting, and administrative tasks.
• Demonstrated ability to establish priorities, manage multiple tasks simultaneously, meet deadlines consistently, and work independently with minimal supervision.

Preferred Qualifications

• Associate degree in Business Administration, Office Management, or related field demonstrating commitment to professional development.
• Experience working in corporate facilities, property management environments, or with integrated facility management service providers.
• Familiarity with visitor management systems, access control platforms, and security badge issuance procedures.
• Understanding of workplace health and safety standards with ability to identify and report potential hazards or security concerns.
• Strong interpersonal skills with a team-player attitude, adaptability to changing priorities, and commitment to delivering excellent customer service in fast-paced environments.

Location: On-site – Lawrence, NJ

Schedule: Monday to Friday 7:00AM to 4:00PM

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: 40,260.00 – 41,329.60 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Personalized benefits that support personal well-being and growth

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only: If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

These materials and information are provided by JLL. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.