Receptionist

Harris County; Houston (TX); On-site; USD 34,000 - 42,000; Full time

Job summary

Harris County Probate Court No. 2 is seeking a full-time receptionist to serve as the first point of contact for visitors and staff. The role requires handling front desk operations, scheduling, and administrative support for non-judicial matters.

The successful candidate will maintain calendars, manage filings and coordinate with attorneys, ensuring efficient court operations and courteous public service.

Qualifications

• High School Diploma or GED from an accredited institution.
• Minimum 2–3 years of relevant experience in an office setting.
• Strong written and verbal communication, organized and detail-oriented.
• Proficiency with common legal tools and office software.

Responsibilities

• Greet, screen, and direct guests at the front desk.
• Operate and route calls on a multi-phone line system.
• Screen incoming calls per department procedures in a courteous manner.
• Receive, sort, and distribute daily mail and deliveries.
• Maintain scheduling for court calendars and attorney entries.

Skills

Customer service

Phone system operation

Microsoft Office

Document management

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office Suite

PDF editing software

Westlaw

Odyssey

Job description

Position Overview:

The receptionist serves as the first point of contact for Probate Court No. 2. This person is under general supervision that performs duties delegated by the Judge of the Court, for the Court, to ensure the Court’s policies and procedures are followed. These duties include, but are not limited, front office operations, customer service, and administrative support, in which assist the judge in non-judicial and administrative matters.

Duties and Responsibilities:

• Greets, screens, and directs guest as soon as they arrive at the desk.
• Must be able to operate a multi-phone line.
• Screen incoming calls according to department procedures in a courteous manner.
• Receives, sorts, and distributes daily mail/deliveries.
• Maintain Acuity scheduling system by managing all calendars for the court’s uncontested docket.
• Maintain, adding, remove, and updating attorney information for the court’s wheel list.
• Case management database to distributes pleadings and documents in appropriate employee queues.
• Case management database to manage inventory and qualifications on Estates matters.
• Contributes to and helps create a positive work atmosphere by behaving and communicating in a cooperative and amicable manner with supervisors, coworkers, subordinates and members of the public.
• Performs related duties and fulfills responsibilities as required.
• Scheduling weddings for the court.
• Acquiring familiarity with commonly used legal terms.
• Inform the Judges of any changes, irregularities or other pertinent information.

Other Duties:

• This job description is not to designate to cover or contain comprehensive listing activities, duties, or responsibilities that are required of the employee for this position.
• Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail]

Supporting Job Application Documents:

• Applicants should provide a cover letter, resume, and three (3) professional references with their application.

Education and Experience:

• High School Diploma or G.E.D. equivalent from an accredited educational institution.
• Two (3) years of relevant experience.

Knowledge, Skills and Abilities:

• Excellent research, writing, and organizational skills.
• Excellent interpersonal communication skills and the ability to communicate and collaborate independently or within a team setting.
• Excellent attention to detail.
• Proficiency in using technology and legal tools, such as Microsoft Office Suite, PDF editing software, Westlaw, and Odyssey.
• Knowledge of Texas and federal electronic filing systems such as Texas e-file and federal ECF/Pacer to file and retrieve court documents.
• Ability to perform thorough legal and factual analyses and exercise good judgment.
• Ability to perform multiple projects simultaneously while maintaining an effective balance of priorities and high productivity.
• Ability to comply with the organization’s training requirements.

NOTE: Qualifying education, experience, knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Position Type and Typical Hours of Work:

• Regular Full-Time
• Hours will be discussed during departmental interview.

Salary:

• Depends on Qualifications
• Based on 26 Pay Periods
  • Plus, benefits

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.