Court Coordinator

Jefferson County (TX); Beaumont (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Jefferson County in Beaumont, TX seeks an organized court admin assistant to provide administrative support to assigned courts, ensuring efficient case flow. You will manage filing reports, update case data, and coordinate hearing schedules with attorneys and litigants.

The role requires a high school diploma or GED, at least two years of clerical experience (court setting preferred), and Notary Public status with annual judicial education.

Qualifications

• High school diploma or GED required.
• Minimum of two years of full-time office/clerical experience; court setting preferred.
• Bilingual (Spanish) preferred.
• Must be Notary Public; must complete 16 hours of continuing judicial education annually.

Responsibilities

• Generate and review daily filing reports; manage and update case data for accuracy.
• Monitor case progression and deadlines for timely dispositions.
• Schedule hearings and trials with attorneys and litigants; communicate procedures.
• Prepare and file court orders; draft proposed orders; docket minutes.

Skills

Confidentiality

Verbal communication

Written communication

Organizational skills

Education

High school diploma or GED

Notary Public

Judicial education requirement (16 hours/yr)

Tools

Computer

Multi-line telephone system

Copy/Fax machine

Scanning machine

Job description

Summary

Provides administrative support for the assigned courts; coordinates and directs court operations to insure efficient case flow.

DUTIES AND RESPONSIBILITIES

Essential Job Functions

Generate and review daily filing reports; Meticulously manage and update case data to confirm accuracy and completeness; Monitor case progression and deadlines to guarantee timely dispositions; Manage daily communication with attorneys and litigants to schedule hearings and trials efficiently; Communicate courtroom procedures and scheduling protocol; Compile and organize all relevant case documents for judicial review prior to court proceedings; Process and file court orders and update case records promptly to establish accurate documentation of judicial rulings; Docket detailed minutes for all court proceedings; Draft proposed orders; Prepare daily hearing dockets; Prepare monthly Try or Dismiss dockets and orders of dismissal to prevent backlog; Prepare monthly trial dockets and coordinate with all parties to optimize scheduling, minimize conflicts, and support efficient courtroom operations; Facilitate jury panel coordination and provide assistance during trial proceedings to support smooth courtroom workflow and effective case management; Comply with mandatory reporting requirements pertaining to Motions for Summary Judgment; Evaluate operational needs and develop annual budget accordingly; and Order and maintain inventory and supplies.

Regular and predictable attendance is an essential function of this position.

Other Job Functions

Performs other job-related duties, as directed.

NOTE

The above describes the general nature and level of work being performed by employees holding this position. This is not intended to be an exhaustive list of all duties and responsibilities required nor are all duties listed necessarily performed by any one employee so classified.

Education & Experience

High school diploma or GED required; Minimum of two years of full-time office or clerical experience, including at least one year of full-time work in a court setting; bilingual (Spanish) preferred; Must be Notary Public; Must complete 16 hours of continuing judicial education annually, as required by the Texas Center for the Judiciary.

Equipment Used

Computer, multi-line telephone system; copy/fax machine; scanning machine, and other general office equipment as needed.

Education & Experience

High school diploma or GED required; Minimum of two years of full-time office or clerical experience, including at least one year of full-time work in a court setting; bilingual (Spanish) preferred; Must be Notary Public; Must complete 16 hours of continuing judicial education annually, as required by the Texas Center for the Judiciary.

Knowledge, Skills & Abilities

Knowledge of legal documents, forms, terminology, computer applications, and general office procedures; Ability to maintain confidentiality, exercise sound judgment and discretion, and provide timely and professional responses to all inquiries; Strong computer proficiency, along with excellent verbal and written communication, interpersonal, and administrative skills, is essential. Must be able to type a minimum of 50 words per minute.

Work Situations/Demands/Effort

This position requires strong organizational and prioritization skills, a high level of accuracy, and close attention to detail. The ability to work independently within established guidelines and timeframes is vital, along with a commitment to delivering exceptional customer service. This role also requires adaptability to perform a variety of responsibilities while effectively managing competing priorities and meeting deadlines.

Working Conditions

Work is performed in a climate-controlled office environment which is shared with co-workers and is readily accessible to other employees.

Physical Requirements

Work is primarily sedentary. Duties require frequent prolonged sitting/ reaching, lifting and carrying of objects weighing up to 10 lbs., such as files, records, and supplies; walking to courthouse and within office to deliver/retrieve files and paperwork.

Jefferson County is an equal opportunity employer. The County does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status (disabled), genetic information, sexual orientation, gender identity or expression, or political affiliation in employment or the provision of services. To request a reasonable accommodation or other assistance, contact a Human Resources representative at [phone], or for the hearing impaired, through RELAY Texas at 1-800-735-2989 or mail your request to 1225 Pearl St., Suite 201 Beaumont, Texas 77701.