Receptionist

Chateauhcr; Fort Wayne (IN); On-site; USD 30,000 - 45,000; Full time

Job summary

A local health service in Fort Wayne is seeking a candidate to provide exceptional customer service. The role involves answering inquiries, greeting visitors, and assisting residents and families. Candidates must have a high school diploma and proficiency in Microsoft Office. Effective multitasking and professionalism are essential. This position also requires maintaining security and performing general administrative tasks including data entry and mail sorting.

Qualifications

• Proficient with Microsoft Office.
• Ability to multi-task and prioritize.
• Professional appearance and demeanor.

Responsibilities

• Answer calls and provide information.
• Greet visitors and direct them.
• Assist residents and family members.
• Perform administrative tasks like data entry.
• Maintain security protocols.
• Sort daily mail and deliveries.

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

SUMMARY

The incumbent will provide exception customer service by answering inquiries and obtaining information from the general public, residents, visitors and other interested parties.

ESSENTIAL DUTIES AND RESPONSABILITIES

• Operates telephone switchboard to answer, screen and forward calls, providing information and taking messages.
• Greets all visitors entering the facility and will direct or escort them to their destination.
• Assists residents, family members, employees and other visitors as needed.
• Performs general administrative tasks such as word processing and data entry.
• Maintains security by following procedures and controlling access (i.e. monitor logbook and surveillance footage).
• Maintain the general filing system and file all correspondences appropriately.
• Receive and sort daily mail/delivery/couriers.
• Reports any issues or concerns with residents to the Administrator.
• Other duties as assigned.

QUALIFICATIONS

• Must possess, as a minimum, a high-school diploma or its equivalent.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multi-task, prioritize and work under pressure.
• Professional appearance and demeanor.
• Ability to be resourceful, tactful, and proactive in dealing with any issues that may arise.

PHYSICAL DEMANDS

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to move intermittently throughout the workday.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to cope with the mental and emotional stress of the position.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.
• May be necessary to assist in the evacuation of residents during emergency situations.