Receptionist

ViziRecruiter,LLC.; Fort Lauderdale (FL); On-site; USD 30,000 - 40,000; Full time

Job summary

ViziRecruiter,LLC. is looking for a friendly and organized Receptionist in Fort Lauderdale, Florida. The successful candidate will serve as the welcoming face, managing front desk operations and providing a positive experience for visitors and callers.

This role requires strong communication skills, multitasking abilities, and a service-oriented mindset. The right fit will thrive in a supportive, family-owned company dedicated to employee growth and community values.

Qualifications

• Prior experience as a receptionist or in administrative support.
• Strong communication and interpersonal skills.
• Highly organized with multitasking abilities.

Responsibilities

• Serve as the first point of contact for visitors.
• Answer and manage incoming calls professionally.
• Coordinate appointments and ensure organizational readiness.

Skills

Communication skills

Organizational skills

Customer service orientation

Multitasking

Microsoft Office proficiency

Tools

HubSpot

Job description

Introduction

Best Roofing offers a range of employment opportunities for employees committed to customer satisfaction and personal development. As family owned company, Best Roofing is dedicated to the community and knows the value in the word "family". We value our employees; after all, they are the foundation of our business. Our management style encourages employees to build skills and strive for excellence; we want our employees to grow with us.

Overview

As the Receptionist, you serve as the first point of contact and the welcoming face of the organization. This role is responsible for delivering professional, efficient, and positive experience for all visitors, callers, and external inquiries. You will manage front desk operations, coordinate communication flow, and ensure the office environment supports smooth day-to-day business operations.

How We Measure Success

• Professional and welcoming front desk experience for all visitors and callers
• Timely and accurate handling of calls, emails, and inquiries
• Effective management of the info inbox with minimal delays or missed communications
• Smooth coordination of appointments, meetings, and office logistics
• Positive feedback from internal teams, clients, and guests

Responsibilities

• Front Desk & Visitor Experience: Serve as the first point of contact for all visitors, providing a warm, professional welcome and ensuring a seamless check-in experience.
• Call Management: Answer and manage incoming calls, prioritize urgent matters, and route calls to the appropriate departments or personnel with efficiency and professionalism.
• Appointment & Guest Coordination: Coordinate with internal teams regarding scheduled appointments, interviews, client visits, and vendor meetings to ensure readiness and smooth execution.
• Conference Room Coordination: Schedule and manage conference rooms for meetings, interviews, and presentations, ensuring spaces are organized and prepared.
• Mail & Deliveries: Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments as needed.
• Facilities Coordination: Assist with coordinating office maintenance and repairs by liaising with vendors and service providers to maintain a professional and functional environment.
• Administrative Support: Provide general administrative support including data entry, document preparation, and basic coordination tasks as needed across departments.
• Additional Duties: Perform other administrative or reception-related duties as assigned.

Requirements

• Prior experience in a receptionist, front desk, or administrative support role
• Strong communication and interpersonal skills with a professional demeanor
• Highly organized with the ability to multitask and prioritize effectively
• Proficiency in Microsoft Office, email platforms, and scheduling tools (HubSpot experience preferred)
• Dependable, proactive, and service-oriented mindset
• Ability to work independently
• Ability to sit, stand, and perform light physical tasks as needed