Receptionist

Discovery Mood; California, Northern (MO, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Discovery Behavioral Health in Del Mar, CA is seeking a reliable Receptionist to greet visitors, answer calls, and provide accurate information for staff and vendors. The role supports management and several departments with mail, deliveries, and general office tasks.

The ideal candidate has a high school diploma, 2 years of reception experience, and strong Microsoft Office skills; standard Mon-Fri 8:30am–5:00pm schedule in a full-time role.

Qualifications

• High school diploma.
• Two years of reception/secretarial experience preferred.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (fax machines and printers).
• Multitasking and time-management skills with the ability to prioritize tasks.

Responsibilities

• Greet visitors in the main corporate lobby and notify personnel when guests have arrived.
• Answer and direct all incoming calls and voicemails; take and retrieve messages for corporate personnel.
• Provide callers and visitors with company information (address, directions, website, etc.).
• Sign for all corporate deliveries and prepare shipping labels for USPS and FedEx.
• Retrieve, open, sort, and distribute mail/email to departments daily.
• Maintain and organize the corporate office supply cabinet; manage stock of office supplies.
• Oversee breakroom supplies and cleanliness; manage snacks, beverages, and cleaning items.
• Request key cards and coordinate building repairs with property management.
• Ensure doors to suites are secured each day.
• Assist with breakfast and lunch meetings setup and teardown.
• Maintain conference room calendars and keep rooms clean and organized.
• Assist with clerical duties including photocopying, faxing, filing, and collating.

Skills

Multitasking

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Job description

It is the responsibility of the Receptionist to provide high-level, quality customer service to the employees, management team, vendors, and visitors of Discovery Behavioral Health. Furthermore, the Receptionist will provide assistance relative to projects, initiatives, and activities as assigned.

Essential Job Functions:

• Greet all visitors in the main corporate lobby and notify personnel when guests have arrived; guests will sign in and receive badges as necessary.
• Answer and direct all incoming phone calls and voicemails appropriately; take and retrieve messages on behalf of corporate personnel.
• Provide callers and visitors with company information (i.e.. company address, directions, location, fax numbers, website address, etc.).
• Sign for all corporate deliveries and prepare packaging and shipping labels to send shipments via USPS and FedEx upon request.
• Retrieve, open, sort, and distribute all corporate and facility mail/email to the appropriate department or employee on a daily and timely basis.
• Maintain and organize the corporate office supply cabinet on behalf of all departments. This includes ordering, receiving, stocking, and distributing office supplies as needed.
• Manage provisions, supplies, and general upkeep of the corporate breakroom and small kitchen areas. This includes ordering, receiving, and stocking office snacks, beverages, paper goods, and cleaning supplies; cleaning out breakroom refrigerators every Friday at 5:00pm; upholding and supporting the overall cleanliness of the breakroom and front lobby.
• Request key cards and address building repairs with property management company as needed.
• Ensure doors to all Suites are secured and locked upon leaving each day.
• Assist with ordering and coordinating breakfast and lunch meetings (including set-up and take-down).
• Maintain conference room calendars by scheduling meetings and appointments.
• Maintain conference rooms clean and organized.
• Assist with clerical duties including, but not limited to, photocopying, faxing, filing, and collating.

Knowledge, Education, & Experience:

• High school diploma
• Two years of experience in office reception or secretarial work is preferred.
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Multitasking and time-management skills, with the ability to prioritize tasks.

Employment Status: Full time

Schedule: Monday-Friday 8:30am-5:00pm

Work location: Del Mar, CA

Reference Number: 12235

Department: Facility Support Services

City, State: Del Mar, CA

Employment Type: Full-Time

Shift Hours & Dates: Monday thru Friday 8:30am to 5:00pm

Virtual: No

Check Out the Discovery Benefits & Perks

We value our employees, which is why we provide ways to help their personal needs and professional growth