Receptionist

Talentify; Oceanside (CA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts (healthcare

Dependent care

Health Savings Account with Company Co

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Voluntary AD&D Insurance

Dependent Life Insurance

401(k) Company match

Employee Assistance Program

Job summary

Talentify in Oceanside, CA is seeking a friendly receptionist/administrative assistant to greet guests, manage calls, and support daily office operations. The role requires professional communication and a courteous demeanor in a fast-paced environment.

Responsibilities include directing visitors, coordinating with staff, handling mail, and maintaining records. MS Office proficiency and discretion are essential; weekend availability may be required.

Qualifications

• High School Diploma or equivalent is required.
• Six months of general office, receptionist, or administrative support experience preferred.
• Proficient at operating telephones, fax, copier.
• Clear and professional speaking voice and tone.
• Ability to work schedule including Saturday and/or Sunday and beyond standard business hours.

Responsibilities

• Greets guests and visitors, offering assistance when entering the building.
• Notifies staff when appointments arrive and escorts guests to the appropriate room.
• Answers routine questions about services, products and directions.
• Immediately notifies and involves management with customer service and security issues.
• Receives deceased belongings from family and follows chain of custody procedures.
• Answers, screens, and routes incoming calls to appropriate staff.
• Maintains a comfortable environment for clients, providing beverages and amenities as needed.
• Maintains guest waiting area and organizes materials.
• Receives mail and packages and keeps files current.

Skills

MS Office Suite

Communication skills

Professional interpersonal skills

Tact and diplomacy

Able to work weekends

Education

High School Diploma or equivalent

Job description

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building
• Notifies staff members when appointments arrive and escorts guests to appropriate room
• Answers routine questions associated with services, products, location directions, etc.
• Immediately notifies and involves management with customer service and security issues
• Receives deceased belongings from family and follows chain of custody procedures
• Answers, screens, and routes incoming calls to appropriate staff members
• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.
• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
• Receives incoming mail and packages
• Maintains organized and current electronic and paper files and records, such as deeds and trust files
• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred
• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite
• Clear and professional speaking voice and tone
• Professional interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact and diplomacy
• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Compensation:

Salary: $18.00/hr.

Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Voluntary Accidental Death or Dismemberment Insurance
• Dependent Life Insurance
• SCI 401(k) Retirement Savings Plan with Company match
• Employee Assistance Program

Postal Code: 92054

Category (Portal Searching): Administration and Clerical

Job Location: US-CA - Oceanside