Receptionist

12 Oaks Management; Baytown (TX); On-site; USD 26,000 - 38,000; Full time

Job summary

12 Oaks Management in Baytown, TX, seeks a Receptionist to set the tone of the community as the primary information source. The role involves answering calls, greeting visitors, and handling mail and supplies, while supporting multiple clerical tasks across departments.

The ideal candidate has a high school diploma or GED with clerical experience and strong organization, communication, and computer skills (MS Word/Excel). This on-site position offers full-time hours and varies by shift.

Qualifications

• High school diploma or GED required.
• At least one year of clerical experience preferred.
• Excellent organization and multi-tasking skills.
• Strong written and verbal communication abilities.

Responsibilities

• Answer incoming calls and direct to the appropriate person.
• Greet visitors in a friendly, helpful manner.
• Assist with ordering, receiving, stocking, and distributing office supplies.
• Serve as main point of contact for residents, families, and guests.
• Support clerical tasks such as copying, faxing, filing, and mail processing.
• Perform other duties as assigned by supervisor.

Skills

Interpersonal communication

Multitasking

Phone etiquette

Customer service

Education

High school diploma or GED

Clerical experience preferred

Tools

MS Word

MS Excel

Job description

Job Details

Job Location: Baytown, TX 77521, Position Type: Full Time, Job Shift: Any

The Receptionist sets the tone for the community by being an outstanding information source and knows all points of contact for every department within the property to promptly assist visitors. Assists with general office support by performing a variety of clerical activities and related tasks. He or she answers incoming calls, directs calls to appropriate personnel, distributes mail, manages the flow of correspondence, requisition supplies, and performs additional clerical duties as needed.

Primary Duties & Responsibilities

• Adheres to and conveys a philosophy that supports the dignity, privacy, independence, choice, and individuality of residents
• Answers telephones and directs the caller to the appropriate associate, transferring callers to an associate’s voice mailbox when the associate is unavailable
• Greets visitors in a friendly, interested, and helpful manner
• Assists in ordering, receiving, stocking and distribution of office supplies
• Act as main point of contact for residents, family members, and guests
• Helps with related clerical duties such as photocopying, faxing, filing, collating, and any other tasks as requested by the supervisor
• Performs other duties as assigned

Qualifications & Physical Requirements

• Helpful attitude and friendly demeanor
• Excellent organization and multi-tasking skills
• Excellent interpersonal and communication skill, both verbal and written
• Must be able to work independently on assigned tasks as well as to accept direction on given assignments
• Professional appearance and demeanor
• Strong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quickly

Education & Experience

• High school diploma or GED required
• At least one year of clerical experience preferred

This job description is intended to describe the general nature and level of work being performed by the employee in this position. It is not intended to be an all-inclusive list of all responsibilities, duties, skill, or working conditions required of a person in this position. I have read the above job description, understand the conditions set forth therein, and will perform these duties to the best of my ability.