Receptionist

Albuquerque Public Schools; Albuquerque (NM); On-site; USD 38,000 - 47,000; Full time

Job summary

Albuquerque Public Schools is seeking an organized office professional to support finance operations in Albuquerque, NM. You will answer high-volume calls on a multi-line system, transfer calls as needed, input invoices and purchase orders, and maintain accurate records in the company database.

You will assist with daily cash reports, process payments, manage accounts receivable collections, and file invoicing to ensure timely payments.

Qualifications

• Proficiency in data entry and record keeping.
• Experience with accounts receivable and collections is a plus.
• Ability to handle high-volume calls and multi-line systems.

Responsibilities

• Answer high-volume calls on a multi-line system and transfer as needed.
• Sort, collate, and input invoices and purchase orders; upload documents to the database.
• Prepare daily cash reports and process payments (credit card and cash).
• File invoicing for parts and service; verify entries post-payment.
• Support accounts receivable collections and collect signatures as needed.
• Organize office supply orders and assist supervisor with tasks.

Skills

Data entry

Customer service

Accounts Receivable

Invoices

Education

High school diploma

Tools

Excel

Accounting software

Job description

• Answer all calls high volume, on a multi-line system, transfer calls throughout the company as needed.
• Sort, collate, and input invoices, purchase orders, scanned and uploaded documents.
• Keep up with insurance – make sure we have up-to-date info, upload into company database.
• Prepare daily cash reports, credit card, and cash. Take all payments as needed.
• File all invoicing for parts and service invoice holders. Verify they are entered once they are paid and then file.
• Collect references for credit applications and collect necessary signatures.
• Accounts Receivable - Collections
• Organize office supply orders.
• Various tasks as assigned by supervisor.
  

Albuquerque, NM

• Answer all calls high volume, on a multi-line system, transfer calls throughout the company as needed.
• Sort, collate, and input invoices, purchase orders, scanned and uploaded documents.
• Keep up with insurance – make sure we have up-to-date info, upload into company database.
• Prepare daily cash reports, credit card, and cash. Take all payments as needed.
• File all invoicing for parts and service invoice holders. Verify they are entered once they are paid and then file.
• Collect references for credit applications and collect necessary signatures.
• Accounts Receivable - Collections
• Organize office supply orders.
• Various tasks as assigned by supervisor.
  

NOTE: This Position Profile is not intended to be an all-inclusive. Employee may perform other related duties as required to meet the on-going needs of the company. The Position Profile is intended to describe the general nature and level of work being performed by individuals assigned to this job. It is not an exhaustive listing of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. Management reserves the right to revise the job or to require that other tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs or technological development.