Reception & Office Admin Specialist

FBT Gibbons LLP; Naples (FL); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Parental leave

Wellbeing program

Paid time off

401(k) retirement plan with employer 2

Job summary

FBT Gibbons LLP in Naples, FL seeks an Office Assistant/Receptionist to be the friendly first contact for clients and visitors, while supporting daily administrative needs. The ideal candidate is organized, professional, and eager to learn in a fast-paced, team-oriented setting.

Responsibilities include answering calls, coordinating conference rooms, arranging meals, maintaining tidy reception areas, and providing backup support to attorneys with travel and document tasks.

Qualifications

• High school diploma or equivalent; some college preferred.
• Minimum 1 year of office experience; law firm experience preferred.
• Proficient with Word, Excel, and Outlook.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Answer calls and greet clients, vendors, and staff professionally.
• Coordinate conference rooms and visits using scheduling software.
• Arrange meals and events, and manage related payments and setup.
• Keep reception, meeting spaces, and kitchen orderly and welcoming.
• Provide backup support to attorneys with routine tasks and travel arrangements.
• Assist with special projects for office leadership as needed.

Skills

Microsoft Office

Phone etiquette

Customer service

Organization

Education

High school diploma or equivalent

Tools

Scheduling software

Job description

FBT Gibbons LLP in Naples, FL seeks an Office Assistant/Receptionist to be the friendly first contact for clients and visitors, while supporting daily administrative needs. The ideal candidate is organized, professional, and eager to learn in a fast-paced, team-oriented setting.

Responsibilities include answering calls, coordinating conference rooms, arranging meals, maintaining tidy reception areas, and providing backup support to attorneys with travel and document tasks.