Receiving Specialist

States Manufacturing LLC; Dayton (MN); On-site; USD 52,000 - 76,000; Full time

Job summary

States Manufacturing LLC is seeking a Receiving Specialist in Minnesota to manage receipt, inspection, documentation, and tracking of incoming inventory. The role blends hands-on receiving with analytical inventory control to support accurate records and efficient warehouse operations.

Primary duties include verifying shipments, updating the ERP, labeling and organizing stock, and coordinating with Purchasing, Quality, and Logistics on discrepancies.

Qualifications

• 5+ years in receiving, inventory control, or warehouse operations.
• Experience with ERP, WMS, or inventory software.
• Experience with barcode scanning systems and RF technology.
• Proficient in Microsoft Excel (formulas, pivot tables, data analysis).
• Strong attention to detail and accuracy.

Responsibilities

• Receive, inspect, and verify incoming shipments against POs and packing slips.
• Ensure products meet quality and quantity requirements.
• Record receipt transactions in the ERP (Epicor).
• Label, organize, and store materials in designated locations.
• Coordinate with Purchasing, Quality, and Logistics on discrepancies or damaged goods.

Skills

Inventory control

ERP/WMS

RF barcode scanning

Excel (Pivot tables)

Attention to detail

Communication skills

Prioritization

Education

Associate/Bachelor's in SCM or related

Tools

Epicor ERP

RF scanners

Barcode scanning

Job description

Position Summary

The Receiving Specialist is responsible for ensuring the accurate receipt, inspection, documentation, and tracking of incoming inventory while maintaining inventory accuracy across warehouse and inventory management systems. This role combines hands‑on receiving functions with analytical inventory control responsibilities to support efficient operations, minimize discrepancies, and optimize inventory performance.

Key Responsibilities

• Receive, inspect, and verify incoming shipments against purchase orders, packing slips, and delivery documentation.
• Ensure all received products meet quality and quantity requirements.
• Accurately record receipt transactions in the ERP (Epicor).
• Label, organize, and store materials in designated warehouse locations.
• Coordinate with Purchasing, Quality, and Logistics regarding shipment discrepancies or damaged goods.
• Maintain receiving documentation and filing systems.

Reporting & Compliance

• Ensure compliance with company policies, safety standards, and regulatory requirements.
• Support internal and external audits as needed.
• Maintain organized and accurate records for inventory transactions and receiving activities.

Qualifications Required

• 5+ years of experience in receiving, inventory control, warehouse operations, or supply chain management.
• Experience using ERP, WMS, or inventory management software.
• Experience with barcode scanning systems and RF technology.
• Proficiency with Microsoft Excel, including formulas, pivot tables, and data analysis.
• Strong attention to detail and accuracy.
• Excellent organizational and problem‑solving skills.
• Ability to prioritize multiple tasks in a fast‑paced environment.
• Effective verbal and written communication skills.

Preferred

• Associate’s or Bachelor's degree in Supply Chain Management, Business, Logistics, or a related field.
• Experience with inventory analysis.
• Certification in inventory management, supply chain, or warehouse operations.

Skills & Competencies

• Inventory control and reconciliation
• ERP/WMS administration
• Process improvement
• Microsoft Excel and Office Suite
• Time management
• Team collaboration
• Accuracy and attention to detail

Physical Requirements

• Ability to stand, walk, bend, and lift throughout the workday.
• Ability to operate warehouse equipment and use scanning devices as required.
• May be exposed to noise, dust, and varied temperatures.
• 8-hour shift schedule; Monday to Friday (8:00am-4:30pm), with occasional overtime.

Requirements

Equal employment opportunity, including veterans and individuals with disabilities.