Receiving Coordinator II

Vast

Long Beach (CA)

On-site

USD 34,000 - 48,000

Full time

32 hours ago

Be an early applicant

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off & vacation

401(k) retirement plan

Onsite meals and snacks

Job summary

Vast in Long Beach, CA is seeking a Receiving Coordinator to support aerospace parts receiving, documentation, and ERP/MRP processing in a fast-paced environment. You will coordinate daily receiving activities, ensure records completeness, and work with Procurement, Quality, Inventory, Logistics, and Production teams to maintain accuracy and on-time material flow.

This full-time, non-exempt role requires safety awareness, forklift operation, and ability to lift up to 25 lbs.

Qualifications

High school diploma or equivalent.
2+ years of experience in receiving, warehouse operations, inventory control, logistics, or a related manufacturing environment.
Experience receiving materials against purchase orders and packing documentation.
Experience using an ERP/MRP or warehouse management system.
Ability to identify and resolve receiving and documentation discrepancies.
Ability to communicate effectively with Procurement, Quality, Inventory, Logistics, and Production teams.
Strong attention to detail and commitment to transactional accuracy.
Ability to prioritize multiple receipts and changing production requirements.
Ability to lift, move, and handle materials safely up to 25 lbs.

Responsibilities

Coordinate daily receiving activities for aerospace parts, raw materials, assemblies, tooling, equipment, and general supplies.
Perform receiving transactions within the company's ERP/MRP system and ensure records are accurate and complete.
Generate and apply barcode, identification, and inventory labels as required.
Review incoming documentation for required certifications, test reports, material certifications, certificates of conformance, traceability documentation, and other purchase order requirements.
Route material requiring inspection to Receiving Inspection/Quality and ensure material is properly identified and controlled while awaiting inspection.
Identify and document receiving discrepancies and communicate material shortages, receiving delays, discrepancies, and other issues that could affect production schedules.
Ensure material identification, lot/serial control, shelf-life information, and traceability requirements are maintained throughout the receiving process.
Support the receipt and control of customer- or government-owned property when applicable.
Maintain organized receiving, staging, quarantine, and inspection-hold areas.
Coordinate priority receipts and expedite critical material when required to support manufacturing.
Support continuous improvement initiatives related to receiving accuracy, cycle time, material flow, documentation, and ERP processes.
Follow company procedures for ESD, FOD prevention, hazardous materials, material handling, and workplace safety.
Operate forklifts, pallet jacks, carts, and other material-handing equipment as required and when properly trained/certified.
Assist with shipping, inventory, logistics, and warehouse activities as operational needs require.
Perform other duties as assigned

Skills

ERP/MRP experience

Attention to detail

Communication

Team collaboration

Material handling

Education

High school diploma or equivalent

AS9100 knowledge (preferred)

Tools

Forklift certification

Barcode labeling tools

Job description

Vast is developing next-generation space stations and space infrastructure using an incremental, hardware-rich, and low-cost approach. Vast is rapidly developing its multi-module Haven Station to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches in 2027, followed by additional Haven modules. Additionally, the company recently announced Vast Satellite, a high-power satellite product line leveraging its space station components and the heritage of Haven Demo.

Headquartered in Long Beach, California, and with more than 1,000 employees and over a billion dollars in private capital, Vast has built the facilities required to manufacture and operate America’s next space station. The company plans to develop future habitats and systems for the Moon and Mars, dedicated space stations for government partners, and other crewed systems that will unlock the expanding long-term space economy.

Vast is looking for a Receiving Coordinator reporting to the Logistics Manager, to support the development of the systems that will be required for the design and build of human-rated space stations. This will be a full-time, non-exempt position located in our Long Beach location.

Responsibilities:

Coordinate daily receiving activities for aerospace parts, raw materials, assemblies, tooling, equipment, and general supplies..
Perform receiving transactions within the company's ERP/MRP system and ensure records are accurate and complete.
Generate and apply barcode, identification, and inventory labels as required.
Review incoming documentation for required certifications, test reports, material certifications, certificates of conformance, traceability documentation, and other purchase order requirements.
Route material requiring inspection to Receiving Inspection/Quality and ensure material is properly identified and controlled while awaiting inspection.
Identify and document receiving discrepancies and communicate material shortages, receiving delays, discrepancies, and other issues that could affect production schedules.
Ensure material identification, lot/serial control, shelf-life information, and traceability requirements are maintained throughout the receiving process.
Support the receipt and control of customer- or government-owned property when applicable.
Maintain organized receiving, staging, quarantine, and inspection-hold areas.
Coordinate priority receipts and expedite critical material when required to support manufacturing.
Support continuous improvement initiatives related to receiving accuracy, cycle time, material flow, documentation, and ERP processes.
Follow company procedures for ESD, FOD prevention, hazardous materials, material handling, and workplace safety.
Operate forklifts, pallet jacks, carts, and other material-handing equipment as required and when properly trained/certified.
Assist with shipping, inventory, logistics, and warehouse activities as operational needs require.
Perform other duties as assigned

Minimum Qualifications:

High school diploma or equivalent.
2+ years of experience in receiving, warehouse operations, inventory control, logistics, supply chain, or a related manufacturing environment.
Experience receiving materials against purchase orders and packing documentation.
Experience using an ERP/MRP or warehouse management system.
Ability to identify and resolve receiving and documentation discrepancies.
Ability to communicate effectively with Procurement, Quality, Inventory, Logistics, and Production teams.
Strong attention to detail and commitment to transactional accuracy.
Ability to prioritize multiple receipts and changing production requirements.
Ability to safely lift, move, and handle materials consistent with company safety requirements.

Preferred Skills & Experience:

3+ years of receiving or material-control experience in aerospace, defense, automotive, medical device, or another highly regulated manufacturing environment.
Experience working within an AS9100-certified aerospace organization.
Familiarity with aerospace documentation including Certificates of Conformance (CoC), material certifications, test reports, and traceability records.
Experience supporting Receiving Inspection, Quality, NCR, MRB, or supplier discrepancy processes.
Knowledge of lot, batch, heat, and serial-number traceability requirements.
Experience handling shelf-life-controlled and environmentally sensitive materials.
Familiarity with FOD prevention and ESD controls.
Experience with customer- or government-owned property and familiarity with FAR Part 45.
Forklift or powered industrial truck certification.
Experience supporting a fast-paced aerospace manufacturing or production environment

Additional Requirements:

Ability to travel up to 5% of the time
Willingness to work overtime, or weekends to support critical mission milestones
Ability to lift up to 25lbs unassisted
Specific certifications, as appropriate

Pay Range: California

$25 - $35 USD

We calibrate level and compensation to the selected candidate's experience and demonstrated capability. We welcome applicants across a range of experience levels to apply.

COMPENSATION AND BENEFITS

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

U.S. Standard Demographic Questions

We invite our applicants to share their demographic background. These questions cover standard demographic details and ensures your anonymity. If you choose to complete this survey, your responses may be used to identify areas of improvement in our overall hiring process.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.

As set forth in Vast’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 07/31/2029

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: