Receiving Clerk - Food & Beverage Purchasing & Inventory | Part-Time

Delavan Holdings; Delavan (WI); On-site; USD 19,000 - 28,000; Part time

Job summary

Lake Lawn Resort in Delavan, Wisconsin, is seeking a dependable Receiving Clerk for Food & Beverage Purchasing & Inventory. This part-time role supports the Purchasing & Receiving team by receiving, inspecting, storing, and distributing food, beverage, and related supplies with strict FIFO and safety standards.

The ideal candidate is highly organized, accurate, and comfortable working with invoices, purchase orders, and inventory in a fast-paced hospitality environment.

Qualifications

• Experience in receiving, warehouse, inventory, purchasing, or stockroom roles preferred.
• Strong attention to detail and accuracy with quantities, invoices, and inventory.
• Basic math and computer skills.
• Familiarity with FIFO and food safety procedures.
• Experience with inventory management or purchasing systems preferred.
• Experience handling food, beverages, or perishable goods preferred.

Responsibilities

• Receive, inspect, and check in deliveries of food, beverages, liquor, and non-food supplies.
• Verify deliveries against purchase orders and invoices for quantities, pricing, quality, and condition.
• Identify discrepancies and communicate shortages or damages to departments.
• Store and distribute products per resort procedures; maintain FIFO rotations.
• Date and label perishables; store in compliance with safety standards.
• Maintain clean, organized storage areas and receiving spaces.
• Prepare daily receiving reports and assist with invoice processing.
• Assist with liquor inventory and perpetual inventory control.
• Help with monthly inventory counts and reporting.

Skills

Receiving experience

Inventory management

Purchasing & procurement

Food & beverage product handling

Hospitality industry experience

Attention to detail

Math & computer skills

FIFO inventory practices

Organization & time management

Independent work with teamwork

Vendor relations

Tools

Inventory systems

Job description

Description

Lake Lawn Resort is seeking a dependable and detail-oriented Receiving Clerk - Food & Beverage Purchasing & Inventory to join our Purchasing and Receiving team. This role is responsible for receiving, inspecting, organizing, and distributing food, beverage, and non-food deliveries throughout the resort. The ideal candidate is highly organized, accurate, and comfortable working with inventory, invoices, purchase orders, and food safety standards in a fast-paced hospitality environment.

Position Details

• Job Title: Receiving Clerk - Food & Beverage Purchasing & Inventory
• Employment Type: Part-Time
• Shift: Flexible / Days, Weekends & Holidays as Needed
• Department: Purchasing & Receiving / Food & Beverage
• Location: Delavan, Wisconsin

What You'll Do

• Receive, inspect, and check in deliveries of food, beverages, liquor, and non-food supplies.
• Verify deliveries against purchase orders and invoices, confirming item quantities, pricing, quality, and condition.
• Identify and communicate delivery shortages, substitutions, damaged products, or other discrepancies to the appropriate departments.
• Receive, store, and distribute food and beverage products according to established resort procedures.
• Maintain proper FIFO (First In, First Out) inventory rotation to ensure product freshness and minimize waste.
• Date, label, and properly store perishable food items in accordance with food safety standards.
• Maintain clean, organized, and sanitary food and beverage storage areas, coolers, freezers, and receiving spaces.
• Fulfill department requisitions for food, beverage, and non-food supplies.
• Prepare daily receiving reports and assist with accurate processing of food and beverage invoices.
• Assist the Purchasing and Receiving Manager with liquor inventory and perpetual inventory control.
• Assist with monthly food and beverage inventory counts and reporting.
• Monitor and maintain inventory of high-cost meats throughout storerooms, coolers, and freezers.
• Assist with food and non-food purchasing inventories and ordering needs for the Executive Chef.
• Prepare and ship packages, ensuring orders are accurate and delivered on time.
• Communicate with departments regarding incoming deliveries and ensure received products are distributed promptly.
• Maintain a clean, safe, and organized loading dock, receiving area, and dumpster area.
• Follow all resort safety, sanitation, food handling, and inventory control procedures.
• Complete receiving and inventory documentation accurately and on time.
• Perform additional duties as assigned by the Purchasing and Receiving Manager or Supervisor.

Requirements

What We're Looking For

• Previous receiving, warehouse, inventory, purchasing, food & beverage, hospitality, grocery, or stockroom experience preferred.
• Strong attention to detail and accuracy when working with quantities, invoices, purchase orders, and inventory.
• Basic math and computer skills.
• Ability to understand and follow FIFO food inventory practices and food safety procedures.
• Strong organizational and time management skills.
• Ability to identify discrepancies and communicate issues professionally.
• Experience with inventory management or purchasing systems preferred.
• Previous experience handling food, beverage, or perishable products preferred.
• Ability to work independently while collaborating with multiple resort departments.
• Reliable, punctual, and able to work in a fast-paced hospitality environment.
• Ability to work flexible schedules including weekends and holidays as needed.

Physical Requirements

• Ability to stand and walk for extended periods throughout the shift.
• Frequent lifting, carrying, pushing, pulling, bending, reaching, and repetitive motions.
• Ability to lift and move food cases, beverage products, boxes, and other supplies.
• Ability to work in refrigerated coolers and freezer environments for periods of time.
• Ability to safely operate or learn to operate pallet jacks and other receiving equipment.
• Ability to maintain a clean and organized work area throughout the shift.

Work Environment

• Active receiving, warehouse, and food & beverage storage environment.
• Regular exposure to loading docks, coolers, freezers, and outdoor delivery areas.
• Frequent interaction with vendors, delivery drivers, chefs, managers, and resort team members.
• Fast-paced environment requiring accuracy, organization, and timely distribution of products.
• Exposure to varying temperatures when moving between indoor storage areas and loading docks.

About Lake Lawn Resort

Located on Delavan Lake, Lake Lawn Resort is a premier destination known for exceptional guest service and a strong team culture. Our housekeeping support team plays a key role in delivering a great guest experience.

Disclaimer

This role includes a variety of responsibilities to support daily operations.