Receiving and Purchasing Assistant

Capital City Club; Georgia; On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Training

Excellent work environment

Professional growth opportunities

Stability

Health/dental/vision/life insurance

401(k) company match

Free parking

Free hot meals

ServSafe manager certification

Job summary

Capital City Club in Georgia is seeking a full-time Purchasing Assistant to support receiving and purchasing activities at all club locations. The role reports to the Director of Purchasing and collaborates with Executive/Sous Chefs to ensure timely deliveries and inventory accuracy.

Responsibilities include forecasting deliveries, maintaining inventory, processing invoices in Excel, and interpreting BEOs to prepare shopping lists.

Qualifications

• Must possess a positive team-oriented attitude.
• Excellent Microsoft Office skills and ability to learn new systems.

Responsibilities

• Receive, inspect, and ensure quality and quantity of all items ordered.
• Maintain constant communication with the Director of Purchasing and Executive or Sous Chef to forecast deliveries.
• Maintain clean and organized walk-in coolers, freezers, and storage rooms.
• Enter daily invoices into an Excel spreadsheet and forward to Purchasing for entry into Food Trak.
• Read and interpret Banquet Event Orders (BEO) to create shopping lists for items to be purchased.
• Own the Month-End Inventory Process for the assigned location.
• Manage vendor returns and ensure proper credits for non-conforming items.

Skills

Team attitude

Vendor communication

Tools

Microsoft Office

Job description

Capital City Club

Purchasing Assistant

Capital City Club is an exclusiveprivate clubestablished in 1883 with three locations in the Atlanta area,Brookhaven, Downtown, and Crabapple.We currently have an opening at ourclub for a full-time Purchasing Assistant.

This position will support receiving and purchasing activityin all of our locations.

• training
• an excellent work environment
• professional growth opportunities
• stability
• health/dental/vision/life insurance benefits
• company match for our 401(k)
• free parking
• freehot meals
• ServSafe manager certification

Primary Responsibilities

• Receive, inspect, and ensure quality and quantity of all items ordered by the Purchasing Director.

Key Responsibilities

• Maintain constant communication with the Director of Purchasing and Executive or Sous Chef to forecast when items are scheduled to be delivered.
• Maintains clean and organized walk-in coolers, freezers, and storage rooms.
• Immediately communicate any quality or quantity discrepancies with the Director of Purchasing or Executive Chef.
• The place received items in proper storage location while maintaining the first-in-first-out rotation.
• Maintain a professional relationship with all vendors while only receiving the best quality product.
• Receive and distribute any items (food, liquor, or wine) and transfer them to other clubs as necessary.
• Exhibit authority, when necessary, to refuse any item not directly ordered by the Director of Purchasing.
• Own the Month-End Inventory Process for assigned location
• Enter daily invoices into an Excel spreadsheet while coding them to the appropriate department and forward immediately to the Director of Purchasing for entry into Food Trak and expedited processing.
• Ability to read the Banquet Event Order (BEO) to create a shopping list of items that need to be purchased.
• Responsible for ensuring vendor collection of returned products not meeting standards and ensuring the club receives proper credit.
• Advice Executive Chef and Sous Chefs of items that must be used immediately to avoid spoilage and loss of product.
• Maintain central storage of kitchen paper products, sanitation products, cleaning supplies, cling film, gloves, doilies, etc., and ensure an organized and well-stocked area.
• Other duties as required.

Requirements

• Must have a valid Georgia Driver’s License with a clean record
• Must be able to lift at least 50 pounds
• Must be certified in food sanitation practices (ServSafe or equivalent)
• Must be proficient in Microsoft Office software and possess the ability to learn new systems
• Must possess a positive team-oriented attitude

Reports to: Directorof Purchasing

All job applicants at this company who have been offered employment will need to undergo testing for the presence of illegal drugs as a condition for employment.