Receiving Admin

Aston Carter; Tacoma (WA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability coverage

Health Savings Account (HSA)

Paid time off (PTO)

Job summary

Aston Carter is seeking an Administrative Assistant - Logistics and Compliance for a contract-to-hire role at our Tacoma, WA facility. Primary duties include processing paperwork, maintaining regulatory records, and assisting drivers and plant operations to ensure compliant, efficient check-ins.

This onsite position follows training and moves to a 3:00 PM–11:30 PM schedule, offering $22.00–$24.00 per hour with growth within a large global organization and comprehensive benefits.

Qualifications

• 1+ year in administrative/logistics/inventory roles.
• Experience with regulatory records and audits.
• Strong data entry speed and accuracy.
• Proficient with Microsoft Office and recordkeeping.
• Experience with DOT documentation is a plus.

Responsibilities

• Process logistics paperwork and documentation.
• Review and maintain regulatory records for audits.
• Assist drivers with paperwork and check-in procedures.
• Data entry across multiple software systems with accuracy.
• Track inventory and container information for logistics.
• Scan, copy, file, and organize docs physically and digitally.
• Coordinate communication between office staff and plant operations.
• Maintain records for audits and inspections.
• Cross-train with team members for coverage.
• Follow procedures and help improve administrative processes.

Skills

Data entry

Regulatory records

Office coordination

DOT documentation

Communication

Attention to detail

Microsoft Office

Onsite work

Tools

Microsoft Office

Documentation systems

Inventory tracking systems

Job description

Job Title: Administrative Assistant - Logistics and Compliance Schedule 3pm - 11:30pm after training

Job Description

This role provides critical administrative support to a busy industrial facility, ensuring that documentation, regulatory records, and logistics information are processed accurately and efficiently. You will work closely with truck drivers, office staff, and plant operations to maintain smooth check-in processes, compliant recordkeeping, and timely data entry across multiple systems.

Responsibilities

• Process incoming paperwork and documentation related to logistics, inventory, and facility operations.
• Review, update, and maintain regulatory and compliance records to support audits and reporting requirements.
• Assist truck drivers with paperwork completion and facility check-in procedures to ensure efficient throughput.
• Perform accurate data entry across multiple software systems, maintaining high levels of detail and consistency.
• Track inventory and container information to support receiving, logistics, and operational planning.
• Scan, copy, file, and organize documentation in both physical and digital formats for easy retrieval.
• Support clear and timely communication between office staff and plant operations to resolve issues and coordinate activities.
• Maintain records and documentation required for audits, compliance, and regulatory inspections.
• Cross-train with and assist other administrative team members to provide coverage and support as needed.
• Follow established procedures and contribute to continuous improvement of administrative processes.

Essential Skills

• At least 1 year of experience in administrative, logistics, inventory, receiving, or office coordination roles.
• Proven administrative support and assistance experience in an office or industrial environment.
• Strong data entry skills with a focus on speed, accuracy, and consistency.
• Proficiency using computers and Microsoft applications for documentation and recordkeeping.
• Experience handling receiving, logistics, inventory, or clerical tasks in a fast-paced setting.
• Excellent verbal and written communication skills for interacting with drivers, office staff, and plant personnel.
• Ability to understand and work with DOT-related documentation and requirements.
• Exceptional attention to detail and accuracy when processing paperwork and compliance records.
• Ability to quickly learn and navigate new software systems and internal tools.
• Reliable attendance and a stable work history demonstrating commitment and dependability.
• Ability to work onsite in a fast-paced industrial environment and follow established safety and operational procedures.

Additional Skills & Qualifications

• Experience in hazardous waste management, environmental services, or industrial operations is beneficial but not required.
• Background in inventory tracking or container management is a plus.
• Comfort collaborating with cross-functional teams, including drivers, office staff, and plant operations.
• Interest in supporting environmental sustainability and compliance-focused work.
• Willingness to cross-train and take on additional responsibilities as the facility’s needs evolve.
• Strong interpersonal skills and a customer-service mindset when assisting drivers and internal stakeholders.

Work Environment

This position is fully onsite at an industrial facility in Tacoma, WA. The role follows a Monday - Friday schedule, with training conducted from 8:30 AM to 5:00 PM during the first month. After training, the regular schedule is 3:00 PM to 11:30 PM, with no travel required. You will work in a fast-paced environment that supports environmental sustainability and hazardous waste management, using multiple software systems and standard office equipment such as computers, scanners, copiers, and filing systems. The office culture emphasizes strong training, promote-from-within opportunities, and a collaborative, supportive team atmosphere. Employees benefit from long-term career growth potential, annual reviews, and consistent pay increases, all within a large global organization that invests in developing employees from the ground up.

Job Type & Location

This is a Contract to Hire position based out of tacoma, WA.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type

This is a fully onsite position in tacoma,WA.

Application Deadline

This position is anticipated to close on Sep 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.