Receivables Expert: Cash Application & Billing

Continental Aerospace Technologies Inc; Mobile (AL); On-site; USD 52,000 - 76,000; Full time

Job summary

Continental Aerospace Technologies Inc in Mobile, AL is seeking an experienced Accounts Receivable Specialist responsible for cash application, invoicing, posting orders, and maintaining accurate receivable records. You will reconcile customer accounts, support month-end close, assist with collections, and respond to inquiries while ensuring compliance with controls and ERP processes.

Required: Associate degree or equivalent, 3+ years in AR/billing, experience with ERP (NetSuite), high-volume

Qualifications

• Associate's degree (A.A.) or equivalent from a two-year college or technical school required.
• Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• Minimum of three (3) years of accounts receivable, billing, cash application, credit and collections, order processing, or general accounting experience, preferably in a manufacturing or distribution environment.
• Experience with ERP systems, high-volume transaction processing, customer account reconciliation, and month-end close activities preferred.

Responsibilities

• Apply customer cash receipts accurately and timely using remittance information, bank activity, and customer account details.
• Research and resolve unapplied cash, on-account payments, short payments, overpayments, deductions, chargebacks, and misapplied receipts.
• Create, review, and issue customer invoices, debit memos, credit memos, and approved billing adjustments with complete supporting documentation.
• Review and post sales orders in the ERP system after verifying customer, pricing, payment terms, tax, shipping, credit, and supporting documentation requirements.
• Coordinate with Sales, Customer Service, Shipping, and Finance to resolve sales order, billing, pricing, shipment, and account discrepancies.
• Reconcile customer accounts and payment activity; investigate variances and maintain clear documentation of corrections and open items.
• Review accounts receivable aging and customer account status; support collection follow-up on past-due balances and document customer commitments and next actions.
• Monitor credit limits, overdue balances, payment trends, and credit hold status; communicate relevant account information for hold and release decisions.
• Respond to customer inquiries regarding invoices, statements, payments, credits, account balances, and supporting documentation in a professional and timely manner.
• Prepare and distribute customer statements, invoice copies, account reconciliations, and other requested account documentation.
• Maintain accurate customer master data and request or process approved updates to billing addresses, contacts, payment terms, tax status, and other account information.
• Support the tracking, billing, reconciliation, and collection of outstanding core returns and core charges, including coordination with Customer Service and other departments.
• Assist with month-end and year-end closing activities, including cash and account reconciliations, aging review, journal entry support, and analysis of receivable balances.
• Prepare accounts receivable reports, identify exceptions or aging concerns, and communicate items requiring resolution or escalation.
• Support bad debt review, allowance analysis, audit requests, and internal control testing by providing complete and accurate documentation.
• Maintain accounts receivable records in accordance with company record retention policies, internal control requirements, and applicable regulations.
• Assist with implementation, testing, documentation, and continuous improvement of accounts receivable systems, workflows, and procedures.
• Identify opportunities to improve billing accuracy, cash application efficiency, account visibility, customer service, and internal controls.
• Provide cross-training and backup support for other accounting and finance functions as assigned.
• Perform other duties as assigned.

Skills

Accounts receivable

Billing

Cash application

Month-end close

ERP systems

Analytical thinking

Attention to detail

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

NetSuite ERP

Microsoft Excel

Microsoft Word

Outlook

Job description

Continental Aerospace Technologies Inc in Mobile, AL is seeking an experienced Accounts Receivable Specialist responsible for cash application, invoicing, posting orders, and maintaining accurate receivable records. You will reconcile customer accounts, support month-end close, assist with collections, and respond to inquiries while ensuring compliance with controls and ERP processes.

Required: Associate degree or equivalent, 3+ years in AR/billing, experience with ERP (NetSuite), high-volume