Rebate Processing Coordinator: Energy Solutions

USA Lync; Boston, Northern (MA, KY); Hybrid; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Retirement package

Employee Stock Ownership Plan

Job summary

Energy Solutions - USA is seeking a Rebate Processing Coordinator for its Boston, MA or New York, NY office. The role is hybrid with on-site attendance at least once per week. Pay ranges from $27.55 to $34.42 per hour, with target compensation of $27.55 to $30.67 depending on experience.

A year or more of administrative or data-entry experience is required, with high school diploma. The coordinator maintains claim data in internal systems, formats Excel spreadsheets, and supports processing

Qualifications

• Requires a high school diploma and at least one year of administrative or data-entry experience.
• Claims-processing experience is preferred.
• A related bachelor’s degree is preferred.
• Familiarity with energy-efficiency rebate programs is preferred.
• Strong written and verbal communication skills are required.

Responsibilities

• Review incentive claims and supporting attachments before processing.
• Contact participants for missing documentation.
• Process rebate applications and respond to program emails and calls.
• Escalate unresolved issues to the appropriate team.
• Enter claim information daily and monitor applications.
• Maintain accurate records and update processing guidelines with the program manager.
• Report progress in team meetings.

Skills

Outlook

Word

Excel

Database management

Education

High school diploma

Tools

Database management systems

Job description

# Rebate Processing Coordinator: Energy Solutions**Energy Solutions - USA**Boston, MA Start Date10/14/2026$31.00 Full-TimeEnergy Solutions - USA is hiring a Rebate Processing Coordinator for its Boston, Massachusetts or New York, New York office. The position is hybrid and requires on-site attendance at least once each week. The role reviews incentive claims, manages rebate applications, and responds to participant questions. The posted pay range is $27.55 to $34.42 per hour, with target compensation of $27.55 to $30.67 based on experience and qualifications. Employment type and application deadline were not provided by the employer.The coordinator maintains claim information in internal platforms, prepares spreadsheets, and helps keep processing guidance current. The position requires at least one year of administrative or data-entry experience. Candidates must have a high school diploma and advanced beginner skills with Outlook, Word, Excel, and database management systems.* Role: Rebate Processing Coordinator* Employer: Energy Solutions - USA* Location: Boston, MA or New York, NY* Work mode: Hybrid, with office attendance at least once weekly* Pay: $27.55 to $34.42 per hour* Employment type: Not provided by the employerApply for This JobApplicants should have their work history, administrative or data-entry experience, and examples of spreadsheet or database work ready when applying. The employer also requires authorization to work indefinitely in the United States, a background check, and a drug screen.## Rebate Claims And Participant SupportThe coordinator reviews incentive claims and supporting attachments before processing. Participant questions arrive by email and phone, and unresolved issues move to the appropriate escalation path.Daily work includes entering claim information, monitoring applications, answering program questions, and maintaining accurate records. The role also updates processing guidelines with the program manager and reports progress in team meetings.* Review claims and attachments* Contact participants for missing documentation* Process rebate applications* Respond to program emails and calls* Escalate unresolved issues## Spreadsheet And Database WorkMicrosoft Outlook, Word, Excel, and database management systems are part of the stated skill set. The position formats Excel spreadsheets, uploads files, and maintains claim information in internal tracking systems.Strong organization, time management, multitasking, and attention to detail support the records work. The role also requires independent work with minimal guidance while competing priorities are active.## Qualifications For The Coordinator RoleA high school diploma and at least one year of administrative or data-entry experience are required. Claims-processing experience, a related bachelor's degree, and familiarity with energy-efficiency rebate programs are preferred.The work calls for accurate written and verbal communication, dependable follow-through, and the ability to manage several records or participant requests at once. A candidate's experience should demonstrate careful handling of data and routine office systems.## Energy Solutions Workplace RequirementsEnergy Solutions was founded in 1995 and provides performance-based solutions for utility, government, and institutional customers. The employer operates with a predominantly remote workforce and maintains offices in six locations, while this position requires weekly attendance in Boston or New York.The benefits package includes medical, dental, and vision insurance, other pre-tax contribution plans, a retirement package, and an Employee Stock Ownership Plan. Applications from residents of Delaware, Kentucky, Mississippi, Montana, Nebraska, and North Dakota are not being accepted for this opening.## Application ConditionsThe employer has not provided an application deadline or a stated employment type. The application page is the verified application method for this opening.Interview responses may not be generated or assisted by artificial intelligence tools. The role's work authorization, background-check, and drug-screen conditions apply before employment.Applicants considering full-time jobs in Boston can compare the position's office requirement with their commute and weekly schedule. The separate New York location gives the same role a second office option.The pay range, required experience, and weekly attendance rule are the clearest screening points for this opening. The employer's stated restrictions and pre-employment checks should be settled before an application is submitted.