Real-Time Night Staffing Coordinator

Medical University of South Carolina; Charleston, Northern (SC, KY); Hybrid; USD 25,000 - 39,000; Full time

Job summary

The Medical University of South Carolina is hiring a Resource Management Center Staffing Assistant to coordinate nursing and ancillary staff across inpatient units, ensuring safe staffing ratios and real-time allocation of resources. This role emphasizes collaboration with supervisors and charge nurses to assess needs and adjust plans accordingly.

Using Smart Square for scheduling, you will support a 3x12-hour night shift schedule (7:30pm–7:00am) with 36 hours per week, contributing to patient

Qualifications

• High School Degree or Equivalent.
• At least 2 years of experience in healthcare operations, staffing coordination, or hospital-based roles.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Ability to make real-time decisions in a high-pressure environment.
• Proficiency with scheduling systems and basic computer applications.

Responsibilities

• Coordinate and allocate nursing and ancillary staff across multiple inpatient units to maintain safe staffing ratios.
• Conduct staffing evaluations at minimum every 4 hours, adjusting assignments based on census changes, acuity, and unit needs.
• Collaborate closely with Hospital Supervisors and unit Charge Nurses to assess real-time staffing needs and operational demands.
• Attend and actively participate in staffing huddles throughout the shift, where units report: Current census, Available staff/resources, Anticipated needs for the oncoming shift.
• Develop and communicate staffing plans for upcoming shifts: Day shift confirms night shift staffing; Night shift confirms day shift staffing.
• Identify and allocate incoming resources, including nursing and ancillary care team members, based on priority and patient safety needs.
• Manage incoming calls from care team members, including call-outs and schedule changes.
• Respond to unit updates such as admissions, discharges, and new patient safety needs (e.g., sitter/1:1 observation requirements).
• Utilize the scheduling platform, Smart Square, to track staffing, assignments, and workforce availability.
• Maintain clear, concise communication across all levels of hospital operations to ensure transparency and efficiency.

Education

High School Degree or Equivalent

Tools

Smart Square

Job description

The Medical University of South Carolina is hiring a Resource Management Center Staffing Assistant to coordinate nursing and ancillary staff across inpatient units, ensuring safe staffing ratios and real-time allocation of resources. This role emphasizes collaboration with supervisors and charge nurses to assess needs and adjust plans accordingly.

Using Smart Square for scheduling, you will support a 3x12-hour night shift schedule (7:30pm–7:00am) with 36 hours per week, contributing to patient