Real Property Management Specialist IV (SR-22)

County Of Maui; Wailuku (HI); On-site; USD 65,000 - 95,000; Full time

Job summary

County of Maui seeks a qualified professional to manage County real properties and facilities, including procurement, management, control, and disposition matters. The role involves analysis, reporting, and ensuring compliance with applicable laws and policies.

Responsibilities include coordinating property acquisitions and dispositions, developing county-wide procedures, and preparing detailed reports with recommendations for lease terms, rental, and sales options.

Qualifications

• Education: bachelor’s degree in public/business administration, real estate, political science, or related field.
• Experience: three years of administrative or analytical work, one year in property management or related real estate transactions.

Responsibilities

• Coordinate acquisition and disposition of County real property.
• Develop policies and procedures for county-wide property management and leasing.
• Conduct complex property studies, data collection, and prepare reports with recommendations.

Skills

Analytical thinking

Negotiation

Report writing

Education

Bachelor's degree in public/business administration/real estate/political science

Job description

Independently performs the full range of assignments involved in the management of real properties and facilities, including technical and analytical work involving the procurement, management, control, and disposition of County-owned real property; conducts studies and prepares reports with appropriate recommendations; and performs other related duties as required.

Distinguishing Characteristics:

This class independently performs the full range of assignments involved in the management of real properties and facilities, including technical and analytical work involving the procurement, management, control, and disposition of County-owned real property; conducts studies and prepares reports with appropriate recommendations; and performs other related duties as required; whereas the Real Property Management Specialist III performs under general supervision moderately difficult assignments requiring the application of principles, practices, and procedures of real property management

This class differs from the Real Property Management Specialist V in that it independently performs the full range of assignments involved in the management of real properties and facilities, including technical and analytical work involving the procurement, management, control, and disposition of County-owned real property; conducts studies and prepares reports with appropriate recommendations; whereas the Real Property Management Specialist V performs technical and analytical work on the most difficult assignments involved in the management of real properties and facilities, including work involving the procurement, management, control, and disposition of County-owned real property; conducts complex studies, prepares reports with appropriate recommendations; performs substantial supervisory duties; and performs other related duties as required. The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Participates in the full range of assignments relating to the County's real property management program by coordinating the acquisition and disposition of County real property.
• Develops policies, processes, and procedures to be used county-wide and which address the acquisition, management, control, and disposition of County real property. Reviews existing practices and recommends changes or revisions.
• Conducts complex studies and research on County-owned real property by obtaining pertinent data and background information, performing field inspections, etc., related to property lease terms and conditions, rental and sales options, etc.; solicits and negotiates the leasing of properties, buildings and facilities.
• Prepares narrative reports with recommendations for the sale, rent or lease of real property parcels or buildings; assists in or drafts terms and conditions of sale, lease, or rent.
• Ensures the review and monitoring of all County real property leases to ensure timely compliance and adherence to stipulated terms; coordinates with other departments in the management of County granted leases and concessions.
• Prepares concession specifications, conducts bid and prepares contract agreements including the financial terms and conditions, insurance, and bonding requirements.
• Facilitates the systematic and periodic review and inspection of leased County properties to ensure facilities and assets are being well maintained and are free from violations.
• Follows up on preparation and processing of required land and legal documents.
• Assists in establishing methods and procedures for inventorying all County-owned real property.
• Maintains detailed records and logs, prepares reports, and assists in the oversight and development of all County facilities and properties; responds to inquiries and concerns in a timely manner.
• Keeps abreast of laws, regulations, and policies and interprets and analyzes those pertaining to property management activities.
• Performs other related duties as required.

Minimum Qualification Requirements:

Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in public or business administration, real estate, political science, or a related field and three years of administrative or analytical work experience, one year of which shall have involved property management, the acquisition and/or disposal of real property, or other technical phases of real estate transactions.

License Requirement: Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3).

Knowledge of: laws, ordinances, rules, documentation requirements and procedures relating to managing, leasing, renting, selling, acquiring, and disposing of real property; principles and techniques relevant to inventorying, auditing, and accounting; business, legal, and real estate terminology; sources of information pertinent to real estate matters and market conditions affecting real property valuation; and researching, report writing, and strategic asset management.

Ability to: interpret, evaluate and explain laws, ordinances and regulations; collect, organize and analyze pertinent data and make sound decisions and recommendations on complex problems; prepare clear and concise reports; maintain effective working relationships with operating personnel and the general public; perform real property management and negotiating work; and develop rental, lease, purchase, and sales terms and conditions.

Health and Physical Condition:

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light