Leasing Specialist ( reposted 3-24-26)

Government of the Virgin Islands; Charlotte Amalie (United States Virgin Islands); On-site; USD 65,000 - 85,000; Full time

Job summary

Government of the Virgin Islands is seeking a Leasing Specialist to draft, develop, and administer leases for all agencies. The role manages leased buildings and inventory, and administers short and long-term agreements across various leasing types.

The incumbent serves as a DPP representative and project manager, handling sensitive information and coordinating with agencies to define space requirements and negotiate terms.

Qualifications

• Bachelor's degree in Business Administration, Public Administration, or related field with four years of administrative/property management experience.

Responsibilities

• Draft, write, develop, and administer leases for government agencies.

Skills

Time management

Communication (oral & written)

Negotiation

Contract administration

Education

Bachelor's degree in Business Administration or Public Administration or related field

Tools

Microsoft Office / Excel

Job description

Under the general supervision of the Assistant Commissioner or designee, the Leasing Specialist is responsible for drafting, writing, developing, and administering assigned leases for all agencies of the government; managing leased buildings and property inventory; and administering GVI short and long-term agreements to include private space management, government occupancy, business and commercial, and storage leasing types. The incumbent operates as a Department of Property & Procurement (DPP) representative and project manager. The Incumbent will be privy to highly-sensitive confidential information.

Work is reviewed for compliance. Supervision received takes the form of discussions, conferences, and review of reports submitted.

This position requires a confidential relationship to a policymaker.

Functions as the primary customer agency advocate and first DPP point of contact with client agency personnel in designated buildings and properties within the GVI inventory.

Negotiates extensively to manage conflicts and controversial real estate transactions and property management issues.

Operates as a liaison between the tenant and the lessor for diverse property management issues and agency requests for changes to operations, building standards, planned improvements, or similar issues.

Reviews space requests; and consults with agencies on their space requirements (amount, type, layout, location, and funding of space). Works with customers and agencies in developing their space specifications.

Acquires leasehold interests in space for assigned customers with complex space requirements; solicits offers; develops, defines, and negotiates lease terms and conditions; performs cost and price analyses of offers; incorporates complex modifications of terms and conditions into lease; and prepares approval documents and lease documents necessary to execute the lease.

Collaborates with DPP personnel, customer agencies, and contractors in the planning and design of designated projects and the renovation, alteration, relocation, operation, maintenance and repair of assigned buildings or raw land.

Prepares draft leases and maintains current lease documents, strategies, and appropriate milestone charts and schedules.

Provides contract administration and lease management services to ensure that lessors and customer agencies comply with the scope, terms, and conditions of the lease.

Coordinates interaction with real estate industry professionals (such as attorneys, realtors, surveyors, appraisers, engineers, and architects) to develop, oversee, and/or execute the most complex and highly-sensitive realty projects.

Develops acquisition strategies for complex and/or unusual, extraordinary customer procurement needs and advises the Assistant/Deputy Commissioner of Property, on matters of policy in the acquisition of leasehold interests in Real Property.

Develops creative approaches to manage realty projects and provide analytical, technical, consultative, and/or strategic business support to DPP customers during project planning and throughout the lease acquisition and space delivery process ensuring that lease projects comply with all applicable policy and regulatory requirements.

Manages financial risk and maintain sophisticated market knowledge to deliver highly cost-effective realty solutions, and significant cost avoidance to the government by conducting: market surveys, market rent analyses and building inspections; draft solicitations for offer, all aspects of cost and price analyses, financial evaluation of offers, lease documents and required accompanying documentation for real estate transactions.

Conducts complex real estate transactions, that require significant departures from established realty practices and procedures to reach agreement on terms of contracts, leases, or other authorizing documents.

Acquires, manages, or disposes of property in a manner that is most beneficial to the Government or provides the greatest public benefit.

Develops and implements new methods and analytical techniques that meet policy requirements and agency objectives; and/or recommend policy and procedural changes.

Collects and prepares documents, record searches, and data management to support data entry into several systems to track and administer property management and billing information.

Conducts independent compliance inspections and inventory activities.

Gathers background information, ascertains various positions on issues raised, clarifies policy questions up and down the managerial chain.

Drafts official responses that are consistent with DPP policy and reflect the position of the Government of the Virgin Islands.

Reviews business documents and property leases for compliance with the Virgin Islands Code and Rules and Regulations.

Conducts research and evaluation of current and potential services to satisfy government needs.

Performs other related work as required.

Graduation from a recognized college or university with a bachelor’s degree in Business Administration, Public Administration or a closely related field supplemented with four (4) years of administrative experience in property management, real estate, legal support, government procurement and contracting, or related work experience.

FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of the principles and practices of property and printing.
• Knowledge of the fundamental product information relating to materials, supplies, and equipment used in the local government.
• Knowledge of departmental policies, procedures, rules, and regulations governing the operations of the Property Division.
• Knowledge of Surplus Property program and procedures as administered by the United States Department of Health, Education and Welfare.
• Knowledge of principles and practices of organization, administration, budget, and personnel management.

Skill in time management.

Skill in computer software applications, Microsoft Office, particularly Excel.

Ability to assign, direct, review, and evaluate the work of subordinate staff.

Ability to communicate effectively, both orally and in writing.

Ability to analyze, evaluate, and modify purchasing methods and procedures.

Ability to interpret and explain policies and procedures relating to property, and leases.

Ability to make independent decisions based on knowledge of policy and facts.

Ability to make oral public presentations.

Ability to facilitate employee and public meetings.

Ability to comprehend, analyze, and research problems of a complex nature and make recommendations.

Ability to work in a fast-paced environment and multi-task while meeting specific deadlines.

Ability to exercise sound, independent judgment in carrying out functions of the position.

Ability to establish and maintain effective and professional working relationships, with supervisor, colleagues, and vendors.

Ability to draft reports detailing daily, weekly, and monthly activities.

FACTOR 2 - SUPERVISORY CONTROLS

Supervision is received from the Assistant Commissioner of Property or designee through conference, review of reports submitted, and appraisal of the functions of the Division.

FACTOR 3 - GUIDELINE(S)

Guidelines include knowledge acquired through training, federal and local laws, departmental guidelines, rules and regulations, policies, and procedures.

FACTOR 4- COMPLEXITY

An employee in this position is expected to use judgement and initiative in interpreting, applying, and amending revisions.

FACTOR 5 - SCOPE AND EFFECT

The purpose of work is to establish rapport with uncooperative contacts and use significant persuasive or negotiating to deal with individuals and groups to obtain the desired effect, such as gaining property information, accepting value recommendations, or reconciling highly divergent interests in the use of real property.

FACTOR 6 - PERSONAL CONTACTS

Contacts are independent government entities, private businesses, non-profit organizations, and the general public.

FACTOR 7 - PURPOSE OF CONTACTS

Contacts are made to explain, and apply a variety of policies, laws, and regulations relating to government real and personal property.

FACTOR 8 - PHYSICAL DEMANDS

Work is mostly sedentary, but some walking and standing is required. Some travel is required.

FACTOR 9 - WORK ENVIRONMENT

Work is performed in a professional office setting.