Real Estate Paralegal

KALE Recruitment; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

KALE Recruitment is seeking a Land Administration Expert in Florida to support Land Acquisition and Development. This role involves managing documentation, maintaining records, and coordinating with internal and external stakeholders.

Applicants must have excellent communication skills and prior experience in real estate land management. The position requires working from the office in Stuart for four days a week, with responsibilities including research, communication, and data management.

Qualifications

• Ability to work under pressure, manage multiple projects.
• Occasional travel as needed (under 10%).
• Notary Public commission in Florida is a plus.

Responsibilities

• Research and verify property ownership details.
• Update Land Project Trackers for accuracy.
• Cold call potential land owners and set up meetings.

Skills

Excellent communication skills

Analytical and problem-solving skills

Time management and organization

Flexibility and adaptability

Education

High school diploma

Job description

Our client is a global IPP with offices in 3 continents. We are now looking for a Land Administration Expert in the role of Real Estate Paralegal to support the Land Acquisition and Development teams. As a Real Estate Paralegal you will provide essential support to a remote land acquisition team by managing documentation, maintaining records, and coordinating communication between internal teams and external stakeholders. Please note experience in REAL ESTATE- LAND is necessary for this role as well as working 4 days per week from the company's office in Stuart.

Core Tasks

• Research and verification of the property ownership to include current contact information prior to any Land team contact.
• Responsible for updating and ensuring accuracy on all Tracker (ownership contact information) lists per Project.
• Responsible for populating the Tracker information for all third-party land acquisition contractors.
• Responsible for sending out letters/mailers (first contact to land owners) known as Mailouts, alerting them of an approaching visit/and/or interest in participating in an upcoming Land project with the company.
• Responsible for following up and cold calling new land owners that we receive as a consequence of their property ownership research, and creating an appointment with one of the Land team.
• Setting up meetings with the different land teams as a result of the mailers/letters/cold calling/postcards.
• Responsible for communicating with the Land team to ensure projects and appointments are timely and accurate inside their meeting calendars.
• Communication with the Land team on any changes to their calendars as a result of changes in the owner’s schedule.
• Support of the Land team in their activities – extra duties to the side as needed

RESPONSIBILITIES

1. Research and verification of the property ownership and contact information.
2. Updating accuracy for the Land Project Trackers
3. Cold calling and meeting setups for potential land owners
4. Business development (Mailers/Letters/Postcards) handling.
5. Support of Land/Legal/Prospecting/Finance/MD with Land as prio.

Education & Expertise

• Excellent communication skills, with the ability to build relationships with stakeholders at all levels.
• Ability to work under pressure, meet deadlines, and manage multiple projects simultaneously.
• Strong analytical and problem-solving skills, with attention to detail and a high degree of accuracy.
• High school diploma.
• Occasional travel as needed (under 10%)
• Notary Public commission the State of Florida is considered an asset

Critical Success Interpersonal Competencies UCF (maximum 5)

• Collaboration and Teamwork: Working effectively with cross-functional teams, both internally and externally, to ensure smooth coordination and successful project outcomes. This includes strong communication, active listening, and the ability to build consensus. Provide development directions and cultivate a cohesive, inclusive, and growth-oriented team culture.
• Relationship Building: Developing and maintaining strong relationships with key stakeholders, such as local communities, government agencies, landowners, utilities, and project partners. This involves effective communication, empathy, and the ability to manage and resolve conflicts constructively.
• Communication: Clear and effective communication skills to convey complex technical information to diverse audiences, both verbally and in writing. This includes active listening, persuasive communication, and the ability to adapt communication styles to various stakeholders.
• Problem-solving and Decision-making: Strong problem-solving skills to identify and address issues or obstacles that may arise during project development. Effective decision-making abilities based on thorough analysis and consideration of project requirements, risks, and stakeholder interests.
• Flexibility and Adaptability: The capacity to adapt to changing circumstances, project requirements, and market dynamics. This includes being open to new ideas and approaches, being proactive in seeking innovative solutions, and managing ambiguity effectively.
• Negotiation and Influencing: Competence in negotiating with external stakeholders, contractors, and service providers to secure favorable terms and achieve win-win outcomes. The ability to influence others to support project objectives and overcome obstacles.
• Time Management and Organization: Excellent organizational skills to prioritize tasks, manage multiple projects simultaneously, and handle competing priorities. Efficient time management to meet deadlines and ensure project milestones are achieved.
• Cultural Sensitivity and Global Mindset: An appreciation and understanding of cultural nuances and diversity, allowing for effective engagement with stakeholders from different backgrounds. A global mindset to navigate the international nature of renewable energy projects.