Real Estate Paralegal

Atlas Search; New York (NY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

A boutique law firm in Miami seeks an Executive Director, Head of HR & Business Operations. This role demands over 5 years of experience in commercial real estate, with responsibilities such as assisting in legal filings, managing registrations, and ensuring compliance. Successful candidates will communicate effectively and possess strong organizational skills. Compensation ranges from $70,000 to $100,000, dependent on experience, with potential for bonuses. The position requires 3-4 days in the office weekly.

Qualifications

• Minimum 5 years of commercial real estate experience, including financing and title review.
• Experience in M&A is a plus.
• Must demonstrate strong communication and organizational skills.

Responsibilities

• Assist attorneys with filings, closings, and document review.
• Review title commitments and prepare related objection letters.
• Manage entity filings and registrations.

Skills

Commercial real estate experience

Strong communication skills

Organization skills

Multitasking skills

Attention to detail

Proficiency in Microsoft Office

Tools

Cogency or similar systems

Job description

This range is provided by Atlas Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $100,000.00/yr

Direct message the job poster from Atlas Search

Executive Director, Head of HR & Business Operations Perm Division

Our client is a boutique law firm located in the Miami area.

This role will work on site in the office 3-4 days a week, depending on the needs of the team.

What You’ll Do / Responsibilities

• Assist attorneys with all aspects of filings, closings, and document review.
• Review title commitments, surveys, and zoning reports; prepare related objection letters.
• Manage entity filings and registrations, including formations, amendments, mergers, and dissolutions.
• Draft resolutions, closing certificates, and maintain organized data rooms and closing sets.
• Coordinate document distribution and manage closing documentation flow.
• Liaise with internal departments, outside counsel, and clients to ensure timely deal execution.
• Monitor compliance requirements and filing deadlines across multiple jurisdictions.
• Track transaction progress and maintain detailed checklists and closing calendars.

What You Bring

• Minimum 5 years of commercial real estate experience, including financing, title/survey/zoning review, and UCC filings/searches.
• Experience in M&A a plus.
• Strong communication, organization, and multitasking skills.
• High attention to detail, initiative, and professionalism under pressure.
• Proficiency in Microsoft Office; familiarity with Cogency or similar systems preferred.

Why You’ll Succeed

You’re proactive, adaptable, and thrive in a fast-paced environment. You anticipate needs, protect confidentiality, and take pride in delivering accurate, timely work.

The salary range for this role is $70,000-$100,000, commensurate with experience.

Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.