Real Estate Paralegal

Jobot; New York (NY); Hybrid; USD 100,000 - 150,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive compensation

Strong culture & collaboration

Job summary

Jobot is growing its national Commercial Real Estate practice and seeks a Real Estate Paralegal to support the team in New York. The role covers purchases, sales, financings and leasing, with emphasis on title and survey review, closing coordination and post-closing deliverables.

The ideal candidate has 3+ years of paralegal experience, strong organizational and communication skills, and the ability to work across multi-state matters in a hybrid work environment.

Qualifications

• 3+ years of paralegal experience in commercial real estate.
• Solid experience in title and survey review, purchases, sales, financings and leasing.
• Strong written and verbal communication skills.
• Highly organized with ability to manage multiple deadlines.
• Ability to handle confidential information with discretion.

Responsibilities

• Support attorneys through all phases of commercial acquisitions and dispositions.
• Prepare and maintain deal timelines, closing checklists and critical dates memos.
• Draft and revise purchase and sale agreements and ancillary documents.
• Coordinate due diligence including title, surveys, tax searches and estoppels.
• Prepare settlement and closing statements; coordinate funding and wire instructions.
• Assemble execution packages; manage multi-party and multi-state closings.
• Manage post-closing deliverables and keep deal team informed.

Skills

Paralegal experience

Excellent communication

Team player

Discretion

Strong organizational skills

Education

College degree and/or paralegal certificate

Tools

Microsoft Word

Microsoft Excel

Job description

Growing, national law firm is seeking a dynamic Real Estate Paralegal to support their Commercial Real Estate team

This Jobot Job is hosted by: Lauren Spann

Salary: $100,000 - $150,000 per year

A bit about us

A growing, national law firm with a strong presence on the East Coast and Southern US

Why join us?

• Competitive compensation & Benefits
• Hybrid work schedule following training - work/life balance
• Outstanding company culture built on collaboration, inclusion, communication and support
• Experienced leadership team that promotes professional development and career growth

Purchases and Sales

• Support attorneys through all phases of commercial acquisitions and dispositions, from engagement through closing and post-closing
• Prepare and maintain critical dates memos, deal timelines and closing checklists; track open items and follow up with the deal team
• Draft, review and revise purchase and sale agreements, amendments, deeds, assignments, bills of sale, closing certificates and other ancillary documents
• Coordinate due diligence: order and review title, surveys, zoning reports, lien and tax searches, estoppels and property documents
• Prepare settlement statements and closing statements; coordinate funding, disbursements and wire instructions with the attorney
• Assemble execution packages and signature pages; coordinate multi-party and multi-state closings
• Manage post-closing deliverables, including recording, title policy issuance, distribution of closing documents and closing binders

Title and Survey Review

• Order, review and analyze title commitments, title instruments, exception documents and surveys; summarize issues for the attorney
• Prepare title and survey objection letters; track responses and resolutions through clearance
• Organize and satisfy title requirements, working with title companies, underwriters and surveyors to remove or insure over exceptions
• Review proforma title policies, endorsements and final policies for accuracy
• Research real property tax, ownership and recorded-document information
• Compare survey, zoning and title information to identify discrepancies for attorney review
• Maintain working knowledge of title and recording practices across the jurisdictions where the firm practices

Financings and Leasing Financings

• Assist with commercial real estate loan transactions for lender or borrower clients, including acquisition, construction and refinancing loans
• Prepare and review loan documents, such as notes, mortgages and deeds of trust, assignments of leases and rents, guaranties and closing certificates
• Prepare UCC filings and searches, and track lender conditions precedent and closing deliverables
• Coordinate with lenders, borrowers, title companies and local counsel to meet conditions and fund on schedule
• Assist with entity formation, good standing certificates, authority documents and foreign qualifications

Leasing

• Draft, review, abstract and manage commercial leases, amendments and ancillary documents (SNDAs, estoppels, commencement date agreements, guaranties)
• Prepare lease abstracts and track key dates such as options, renewals, expirations and notice periods
• Coordinate with clients, brokers and opposing counsel to move lease documents to execution and resolve open issues promptly

Matter Management, Systems and Client Service

• Open and maintain matter files; keep electronic deal folders organized in the firm's document management system, with consistent naming and version control
• Record time accurately and promptly; support the billing cycle by reviewing pre-bills and providing expense backup
• Manage several transactions at once, prioritizing competing deadlines and flagging risks to the supervising attorney early
• Serve as a day-to-day contact for clients, lenders, title officers, surveyors, brokers and opposing counsel, with professionalism and discretion
• Keep attorneys and the deal team informed with clear status updates
• Train and assist junior paralegals and legal practice assistants, and cover for colleagues during absences or peak periods
• Contribute to checklists, templates, forms and process improvements for the Real Estate group

Required Qualifications

• College degree and/or paralegal certificate
• 3+ years of paralegal experience in commercial real estate, with solid experience in title and survey review, purchases, sales, financings and leasing
• Strong working knowledge of Microsoft Word and Excel
• Highly organized, with the ability to prioritize and manage multiple transactions and deadlines
• Excellent written and verbal communication skills
• Team-player attitude and a client-focused approach
• Ability to handle confidential information with discretion

Preferred Qualifications

• Law firm experience, ideally in a mid-size or large firm with multi-state transactions
• Paralegal certificate from an ABA-approved program
• Experience with commercial loan documents, UCC filings, zoning reports and entity formation
• Familiarity with iManage, InTapp or similar time-entry and document management systems, and with Outlook and PowerPoint
• Notary public commission (helpful for closings)

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.