Real Estate Operations & Marketing Assistant

The Heyday Group | Real Estate; Austin (TX); Presencial; USD 55.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive salary based on experience

15 days paid time off

13 paid holidays

401(k) retirement plan

Company-issued Apple laptop

Descripción de la vacante

The Heyday Group, an Austin real estate team, seeks a Real Estate Operations & Marketing Assistant to support the Principal Agent and play a key role in listing preparation, design and marketing support, and daily business operations. This is not your typical administrative role and requires ownership of projects, adaptability, and a solutions-oriented mindset.

The ideal candidate loves design, has strong organization, and brings initiative.

Formación

• Active Texas real estate license is required.
• Experience in real estate operations or a related role.
• Exceptional organizational skills and attention to detail.
• Canva proficiency and a creative eye.
• Proactive problem-solver who takes initiative and follows through.
• Excellent written and verbal communication skills.
• Comfortable managing multiple projects and shifting priorities.
• Tech-savvy with experience using AI tools such as ChatGPT and Claude.

Responsabilidades

• Coordinate listing preparation from start to finish, including MLS entries, vendors, photography, signage, and marketing assets.
• Coordinate listing launch, open houses, property tours, and ongoing listing support.
• Communicate directly with clients.
• Manage detailed listing timelines, checklists, and deadlines.
• Design on-brand brochures, booklets, social graphics, and digital marketing materials.
• Create monthly newsletters, market report graphics, print collateral, and presentations.
• Design, maintain, and evolve Canva templates and branded assets.
• Collaborate on website updates, email campaigns, and client events.
• Maintain accurate client information and relationship milestones in the CRM.
• Coordinate closing gifts, personalized client communications, and client appreciation events.
• Organize internal systems, vendor relationships, and operational workflows.
• Collaborate to streamline processes and execute new initiatives.
• Leverage AI tools to improve workflows and business efficiency.
• Office management.
• Manage Principal Agent’s calendar, inbox, appointments, and priorities.

Conocimientos

Real estate operations

Organization

Communication

Canva

AI tools (ChatGPT, Claude)

Herramientas

Canva

CRM software

AI tools (ChatGPT, Claude)

Descripción del empleo

The Heyday Group is an Austin real estate team led by a top-producing agent. Known for our recognizable brand and elevated marketing, personalized client experience, and attention to detail, we approach real estate with equal parts creativity, strategy, and exceptional service. We're looking for a highly organized, creative, and proactive Real Estate Operations & Marketing Assistant to support our Principal Agent and play a key role in listing preparation, design and marketing support, and daily business operations. This is not your typical administrative assistant position. We're looking for someone who loves design, thrives on organization, takes ownership of projects, adapts easily to changing priorities, and enjoys working in a fast-paced, collaborative environment. The ideal candidate is flexible, resourceful, and brings a positive, solutions-oriented attitude to every challenge.

About The Heyday Group

The Heyday Group is an Austin real estate team led by a top-producing agent. Known for our recognizable brand and elevated marketing, personalized client experience, and attention to detail, we approach real estate with equal parts creativity, strategy, and exceptional service. We're looking for a highly organized, creative, and proactive Real Estate Operations & Marketing Assistant to support our Principal Agent and play a key role in listing preparation, design and marketing support, and daily business operations. This is not your typical administrative assistant position. We're looking for someone who loves design, thrives on organization, takes ownership of projects, adapts easily to changing priorities, and enjoys working in a fast-paced, collaborative environment. The ideal candidate is flexible, resourceful, and brings a positive, solutions-oriented attitude to every challenge.

What You'll Do

Listing Preparation, Launch, & Ongoing Support

• Coordinate listing preparation from start to finish, including preparing MLS entries, scheduling vendors, photography, signage, and creating and designing marketing assets.
• Coordinate listing launch, open houses, property tours, and ongoing listing support.
• Communicate directly with clients.
• Manage detailed listing timelines, checklists, and deadlines.

Marketing & Asset Design

• Design on-brand property brochures, booklets, social graphics, and digital marketing materials.
• Create monthly newsletters, market report graphics, print collateral, and presentations.
• Design, maintain, and evolve Canva templates and branded marketing assets with a strong creative eye.
• Collaborate with Brand Strategist on website updates, email campaigns, client events, and creative projects.

Client Experience & Operations

• Maintain accurate client information and relationship milestones in the CRM.
• Coordinate closing gifts, personalized client communications, and client appreciation events.
• Organize internal systems, vendor relationships, and operational workflows.
• Collaborate with the team to streamline processes and execute new initiatives.
• Leverage AI tools to improve workflows and business efficiency.
• Office management.

Executive & Personal Assistance

• Manage Principal Agent’s calendar, inbox, appointments, administrative priorities, and occasional personal assistance.

Who We're Looking For

• Active Texas real estate license.
• Experience in real estate operations or a related role.
• Exceptional organizational skills and attention to detail.
• Canva proficiency and a creative eye.
• Proactive problem-solver who takes initiative and follows through.
• Excellent written and verbal communication skills.
• Comfortable managing multiple projects and shifting priorities.
• Tech-savvy, with experience using AI tools such as ChatGPT and Claude.
• Professional, ambitious, personable, discreet, and genuinely enjoys helping others.
• Reliable transportation.
  

Compensation & Benefits

• Competitive salary based on experience including potential for variable pay
• 15 days paid time off
• 13 paid holidays
• 401(k) retirement plan, subject to plan eligibility
• Company-issued Apple laptop

*The Heyday Office is located in Rosedale