Real Estate Operations Coordinator

L0105 Lithia Home Office; Medford (OR); Hybrid; USD 33,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental and Vision Plans

PTO 80 hours front‑loaded on day 1

Paid Holidays

Short/Long-Term Disability

401(k) Retirement Plan

Employee Stock Purchase Plan

Job summary

Lithia & Driveway is seeking a Real Estate Operations Coordinator to support administrative and operational functions of the Real Estate team in Medford, OR. You will help coordinate property acquisitions, divestitures, leases, and facilities while partnering with stakeholders across the organization.

Ideal candidates are organized, collaborative, and eager to improve processes and keep projects moving forward.

Qualifications

• Bachelor's degree or equivalent combination of education and experience preferred.
• 2+ years of experience supporting administrative, operations, project coordination, real estate, facilities, finance, or related business functions.
• Proficient with Microsoft Office, Excel, and project tracking tools.

Responsibilities

• Maintain acquisition and divestiture tracking workbooks for real estate transactions.
• Assist with due diligence research and document collection.
• Update and manage asset management project tracking tools and databases.
• Coordinate communication with internal teams, vendors, and external partners.
• Support Real Estate Inquiry Process by monitoring requests and follow‑ups.
• Research and respond to information requests with accuracy and urgency.
• Ensure proper execution and filing of department documents and banking requests.
• Schedule meetings, prepare agendas, and document action items.
• Process vendor invoices and support timely payments.
• Maintain departmental records, reporting, and documentation.
• Partner with multiple departments on cross‑functional projects and process improvements.

Skills

Administrative support

Operations coordination

Real estate knowledge

Cross-functional collaboration

Microsoft Excel

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Project tracking tools

Job description

Dealership: L0105 Lithia Home Office Lithia & Driveway | Real Estate Operations Coordinator

At Lithia & Driveway (NYSE: LAD) our success is fueled by our high performing teams delivering Auto Done Easy for our customers. We create simple, transparent, and convenient customer experiences throughout the vehicle-ownership lifecycle by leveraging our hundreds of store locations and our key adjacencies - Driveway, DFC, and GreenCars. We’ve built a retail model that champions entrepreneurial leadership, Growth Powered by People, and a strategy that creates possibilities and pushes us to reach our potential.

We are seeking a Coordinator, Real Estate Operations to support the administrative and operational functions of our Real Estate team. In this role, you’ll help coordinate processes related to property acquisitions, divestitures, leases, and facilities while partnering with stakeholders across the organization. This position is ideal for someone who is organized, curious, collaborative, and enjoys improving processes and keeping projects moving forward.

Location: Lithia Home Office - Medford, OR

Compensation Range: $24.05–36.05/hr, with a typical starting range of $25.00 – $28.00/hr. Actual pay offered may vary depending on skills, experience, job-related knowledge, and physical location. Final compensation will be established through the interview process in accordance with applicable pay equity and transparency laws.

What You’ll Do

• Maintain acquisition and divestiture tracking workbooks to support successful real estate transactions.
• Assist with due diligence research, document collection, and property information management.
• Update and manage asset management project tracking tools and databases.
• Coordinate communication with internal teams, vendors, and external business partners.
• Support the Real Estate Inquiry Process by monitoring requests and follow‑up actions.
• Research and respond to requests for information with accuracy and urgency.
• Ensure proper execution and filing of department documents and banking requests.
• Schedule meetings, prepare agendas, and document action items and next steps.
• Process vendor invoices and support timely payment activities.
• Maintain departmental records, reporting, and administrative documentation.
• Partner with multiple departments on cross‑functional projects and process improvements.
• Assist with additional projects and initiatives as assigned.

What You’ll Bring

• Bachelor's degree or equivalent combination of education and experience preferred.
• 2+ years of experience supporting administrative, operations, project coordination, real estate, facilities, finance, or related business functions.
• Ability to manage competing priorities and meet deadlines in a dynamic environment.
• Proven ability to collaborate effectively across departments and teams.
• Proficiency with Microsoft Office, Excel, and project tracking tools.
• A proactive mindset with a willingness to learn and improve processes.

Total Rewards

• Competitive pay
• Medical, Dental and Vision Plans
• Paid Holidays
• PTO: 80 hours front‑loaded on day 1
• Short and Long-Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regarding criminal histories, consistent with legal requirements. Reasonable accommodations may be made to enable individuals to perform the essential functions.

At Lithia & Driveway, we stand by our mission of Growth Powered by People, as we build a workplace that ignites ideas and opportunities to Earn Customers for Life. Our focus is on making the customer experience better; as we aim to meet our customers’ needs whether in person, online or a combination of both. Lithia & Driveway is the largest automotive retailer in North America and listed on the Fortune 500 (NYSE: LAD). Drive your career forward with roles in Sales, Finance, Service, Technology and Corporate. With thousands of vehicles and hundreds of locations, the career possibilities are endless. Join us as we accelerate towards growth in automotive and beyond!

Additional information about our Total Rewards benefits can be reviewed on our careers site at totalrewards.lithiadriveway.com