Real Estate Office Front Desk Admin Pro (On-Site)

Baird & Warner; Chicago, Northern (IL, KY); Hybrid; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off (PTO)

Volunteer time off (VTO)

Job summary

Baird & Warner is seeking a Front Desk Administrative Assistant at our Lincoln Park East office in Chicago. You will greet visitors, answer calls, manage emails, schedule meetings, and support real estate sales professionals.

No real estate experience required, but helpful; strong communication and organization are essential, with a proactive, team-oriented mindset. Full-time on-site role, typical hours 9am-5pm, Monday–Friday, with opportunities to collaborate with Marketing and Accounting teams

Qualifications

• Real estate knowledge is a plus.
• Strong written and verbal communication skills.
• Ability to multi-task & prioritize.
• Strong computer skills - including Google platform and Microsoft Office.

Responsibilities

• Greet visitors, answer incoming calls, and route questions to appropriate departments.
• Manage front desk location’s email inbox, triaging questions and supporting our internal and external customers.
• Schedule meetings and prepare conference rooms accordingly.
• Create and manage all aspects of MLS listings, and manage related documents needed for compliance on behalf of agents.
• Oversee mail and package fulfillment, both incoming and outgoing.
• Confidently and securely open and close office as shift requires, following detailed procedures and instructions.
• Perform administrative duties as needed, such as ordering, maintaining, and restocking of office supplies and inventory.
• Process photos for agents and marketing on both the MLS and in creating brochures.
• Work collaboratively with the Marketing team on signage orders, billing, and data collection to streamline work across offices.
• Ability to travel to any of our offices in Chicagoland area as needed.
• Work with accounts receivable on issuing receipts for both agents and clients, processing check payments, and facilitating customer satisfaction.
• Support data driven projects for the administrative and management teams to drive effective and qualitative change for the organization.
• Assist in planning and facilitating office-wide events to engage agents and contribute positively to company culture.

Skills

Customer service

Communication skills

Multi-tasking

Organization

Computer skills

Education

High school diploma or equivalent

Real estate experience preferred

Administrative assistant experience preferred

Tools

Google Workspace

Microsoft Office

Job description

Baird & Warner is seeking a Front Desk Administrative Assistant at our Lincoln Park East office in Chicago. You will greet visitors, answer calls, manage emails, schedule meetings, and support real estate sales professionals.

No real estate experience required, but helpful; strong communication and organization are essential, with a proactive, team-oriented mindset. Full-time on-site role, typical hours 9am-5pm, Monday–Friday, with opportunities to collaborate with Marketing and Accounting teams